03-25-2015 Council Packet - Laserfiche WebLink

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Information for Bidders 4. PRE-B1D CONFERENCE A pre-bid walk-through will be held at 10:00 a.m., Monday, Matelt 9, 2015, at Little Canada City Hall. Representatives of the Owner will be present to discuss the scope of the project. Bidders are required to attend and participate in the conference, Owner will transmit to all prospective Bidders of record such Addenda as Owner considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective. S. INADEQUACIES, OMISSIONS, CONFLICTS A. Any verbal information obtained from or statement made by representatives of the Owner upon examination of the Bidding Documents or the site, for the purpose of bidding, which apparently corrects or in any way amends the Bidding Documents, shall be invalid. The Owner will not be responsible for such verbal information or statements. B. Bidders shall bring any inadequacies, omissions, or conflicts to the Owner's attention in writing at least seven (7) days before the due date for bids. interpretations or clarifications considered necessary by Owner in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by Owner as having received the Bidding Documents, Questions received less than four days prior to the date for opening of Bids may not be answered. Each Addendum shall be acknowledged on the Bid Proposal. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Failure to so request clarification of any inadequacy, omissions, or conflicts will not relieve the Bidder of responsibility. The signing of the Bid will be considered as implicitly denoting that the Bidder has a thorough comprehension of the fall intent and scope of the Bidding Documents. 6. MODIFICATIONS TO BIDDING DOCUMENTS A. The Owner reserves the right to modify the Bidding Documents at any time prior to the opening of bids, subject to the following conditions: B. Such modification will he made by Addendum, duly numbered and dated. C. Such Addendum will be attached to all Proposals issued after the date of the Addendum and shall remain a part thereof. D. If Addenda are issued, I3idders shall acknowledge receipt thereof on the Bid Proposal. Failure to do so may be cause for rejection of any such Proposal. 7. SUJBSTITUTION OF MATERIALS Should a Bidder propose to substitute materials other than those specified herein, said materials must be found acceptable and approved by the Owner, in writing, seven (7) calendar days prior to the opening of bids. Otherwise, it is understood that the Bidder shall furnish materials exactly as specified. City of Little Canada, City Hall Audio/Video Project 2 6