05-27-2015 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MAY27,2015 The foregoing resolution was duly seconded by Keis. Ayes (5). Nays (0). Resolution declared adopted. 2015 The City Administrator noted that the City has been planning for the IMPROVEMENTS improvement of Centerville Road, Country Drive, and South Owasso Blvd. in 2015. City staff is now recommending that these projects be delayed until 2016. The Administrator reported that the reason for the delay is the amount of time it has taken to get approvals from Ramsey County on the Centerville Road project as well as from MN DOT for State Aid funding for this project. He noted that at this point these projects would get into the bidding market late negatively affecting the bids. Additional rationale for the delay include the impact that the Centerville Road improvement would have on Canadian Days and the difficulties the City Engineer has had getting Xcel Energy to commit to dates for the relocation of power poles. The Administrator also felt that the City can achieve an economy of scale in keeping these three projects together. The Administrator stated that the plan would be to go out for bids on these projects in January of 2016. This will keep the projects within the one year timeline so that another improvement hearing is not necessary on each of these projects. The projects would then commence as soon as possible in the spring weather permitting. The Administrator reported that he has a signed agreement with Ramsey County for the Centerville Road project. There is one change in the agreement in that the reference to 2015 construction has been deleted. The Administrator noted that the County is still agreeing to reimburse the City for project costs in 2017 even though the project is being delayed a year to 2016. The Administrator reported that the plan is that the City will issue bonds for this project and then pay them off in 2017. If the County is late in reimbursing the City and temporary bonds must be issued, the County will have to pay those costs. The Administrator reported that initial project estimates for Centerville Road were $3 million with the County paying $2.2 million and the City $800,000. The revised estimate is $3.4 million with the County paying $2.85 million and the City $550,000. The Administrator noted that if the estimates hold true, there will be lower assessments to property owners. Keis indicated that he would have liked to see the City proceed with the Country Drive and South Owasso Blvd. improvements rather than delay them. He felt this delay will mean no new projects in 2016. The City 9