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HomeMy WebLinkAbout06-13-07 Council MinutesMINUTES OF THE REGULAR MEETING CITY COUNCIL LITTLE CANADA, MINNESOTA JUNE 13, 2007 Pursuant to due call and notice thereof a regular meeting of the City Council of Little Canada, Minnesota was convened on the 13th day of June, 2007 in the Council Chambers of the City Center located at 515 Little Canada Road in said City. Mayor Bill Blesener called the meeting to order at 7:30 p.m. and the following members of the City Council were present at roll call: CITY COUNCIL: Mayor Mr. Bill Blesener Council Member Mr. John Keis Council Member Mr. Michael McGraw Council Member Mr. Rick Montour ABSENT: Council Member Ms. Barbara Allan ALSO PRESENT: City Administrator Mr. Joel Hanson City Attorney Mr. Tom Sweeney Public Works Supt. Mr. Bill Dircks Cable TV Producer Ms. Vanessa Van Alstine City Clerk Ms. Kathy Glanzer MINUTES Mr. Montour introduced the following resolution and moved its adoption: RESOL UTION NO.2007-6-13I -APPROVING THE MINUTES OF THE MAY 23, 2007 REGULAR COUNCIL MEETING AS SUBMITTED The foregoing resolution was duly seconded by Keis. Ayes (4). Nays (0). Resolution declared adopted. VACATION Mayor Blesener opened the Public Hearing to consider vacation of a snow OF SNOW fence easement over a portion of County Road B-2 as was petitioned for FENCE by the Roseville Area School District and St. Jude Medical. EASEMENT ON A The City Administrator reported that the snow fence easement has existed PORTION since 1940. The Administrator reviewed the report of the Public Works OF Superintendent indicating that there is no need for the City to maintain this COUNTY snow fence easement, and to his knowledge it has never been used. The ROAD B-2 Administrator reported that the School District is proposing to sell a portion of their property along County Road B-2 to St. Jude Medical, and the vacation will clear up some title issues relative to the sale. MINUTES CITY COUNCIL JUNE 13, 2007 There was no one present from the general public wishing to comment on this matter. Upon motion by Montour, seconded by McGraw, the public hearing was closed. Mr. Keis introduced the following resolution and moved its adoption: RESOL UTION NO. 2007-6-I32 -VACATING THE SNOW FENCE EASEMENT ON COUNTY ROAD B-2 AS PETITIONED FOR AND AS DESCRIBED BELOW.• AN EASEMENT TO CONSTRUCT AND MAINTAIN SNOW FENCES UPON THE LANDSADJOINGING THE NORTHERLY 33 FEET OF THE NORTH % OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 29 NORTH, RANGE 22 WEST The foregoing resolution was duly seconded by McGraw. Ayes (4). Nays (0). Resolution declared adopted. STORM WATER Mayor Blesener opened the Public Hearing to receive comments relative POLLUTION to the City's Storm Water Pollution Prevention Program. PREVENTION PROGRAM The Public Works Superintendent reported that the City holds a permit to operate a storm water system with the Minnesota Pollution Control Agency. This permit requires that the City hold a public hearing to receive comments from the public relative to the City's Storm Water Pollution Prevention Program. The Superintendent reviewed the City's annual storm water report that will be submitted to the MPCA which outlines the City's progress towards improving water quality. He noted that significant progress has been made in developing a storm water ordinance. The ordinance mirrors Watershed rules with some modifications based on Little Canada's circumstances. The draft ordinance will be presented to the City Council later this year for adoption. The Superintendent reported that the Sleepy Hollow has been dredged this year to increase pond capacity. The City plans to increase the frequency of this type of work and will be targeting one or two ponds each year. The Superintendent noted that 18 of 66 outfalls were inspected during 2006. Work is also being done to develop a more efficient inspection and documentation system. 2 MINUTES CITY COUNCIL JUNE 13, 2007 The Superintendent noted that a couple of cases of illicit discharges were identified in 2006. He noted that residents have been helpful in reporting these situations. Examples of illicit discharge are the dumping of things like paint, chemicals, or grass clippings into the storm sewer system. He further noted that the City is completing its storm water mapping system, which must be submitted to the MPCA by 2008. The Superintendent reported that Little Canada is participating in a pilot study to see if it can partner with the Watershed on this permit. This partnership would result in the Watershed assisting the City in meeting educational requirements under the permit, while the City would supply the Watershed with some maintenance support. Meetings have begun to discuss this collaborative effort. The Superintendent asked for any comments or questions. There was no one present from the general public wishing to comment on this matter. Upon motion by Montour, seconded by McGraw, the public hearing was closed. Mr. Montour introduced the following resolution and moved its adoption: RESOLUTIONNO. 2007 6-133 -ACCEPTING THE 2006 ANNUAL REPORT FOR MUNICIPAL SEPARATE STORM SEWER SYSTEMS AND AUTHORIZING ITS SUBMITTAL TO THE MINNESOTA POLLUTION CONTROL DIVISION The foregoing resolution was duly seconded by Keis. Ayes (4). Nays (0). Resolution declared adopted. NORTHWEST Kay Andrews, Executive Director, Northwest Youth & Family Services, YOUTH & appeared before the Council to provide an update of the services that FAMILY NYFS has provided to Little Canada residents in the past year. She noted SERVICES that under NYFS's By-Laws, Little Canada has the opportunity to have either an elected official or a staff member on their Board. Andrews thanked Little Canada for its partnership with NYFS over the past 30 years, and then turned the presentation over to Jerry Hromatka, Associate Director. Hromatka thanked the Council for the opportunity to present the NYFS report this evening. He noted that NYFS has been serving the north suburbs since 1976 offering comprehensive, cost-effective services in the MINUTES CITY COUNCIL JUNE 13, 2007 areas of mental health counseling, day treatment, diversion programs, summer camp, as well as others. He noted that while NYFS serves all ages, their focus is on youth aged 5 through 21. Hromatka summarized the need pointing out that it is estimated that 2,160 children in suburban Ramsey County have no health insurance. 70% of youth who need mental health counseling never receive it. Hromatka reported that during 2006, NYFS served 24 diversion clients. He noted that 93% successfully completed the program, and that 89% of youth referred to an intervention program have no further involvement with the juvenile justice system six months after program completion. Next reviewed was the 2006 Service Summary. Hromatka noted that the total cost of both contracted and non contracted services for Little Canada clients was $86,550, with Little Canada paying $13,452. NYFS served 124 individuals and families (the per person count is actually lower as it is based on each service provided). Hromatka noted the social return that Little Canada sees on its investment in NYFS includes lower property crime, fewer domestic incidents, fewer at-risk children, and higher educational attainment. Hromatka reviewed NYFS's strategic plan which includes providing services for youth and families, growth through community partnerships, leadership at the community level, and effectiveness and accountability. He reviewed the Discovery Initiative being undertaken by NYFS which works to engage youth in the community and develop their emotional intelligence. These efforts work to give youth a sense of mastery, connectedness, and contribution. Blesener asked how clients get referred to NYFS. Hromatka reported that referrals come from a variety of way including schools, collaborative partners, police departments, the County Attorney, and word of mouth. Blesener noted that there are a number of communities not participating even though the respective school district does. Blesener asked if individuals are turned away if a community does not participate. Hromatka replied that no one is turned away. It was noted NYFS assists in the operation of an after school program at Montreal Courts. The City Administrator also indicated that the County may be providing continuing funding to NYFS for the diversion program. The Mayor and the Council thanked Andrews and Hromatka for their presentation this evening. 4 MINUTES CITY COUNCIL JUNE 13, 2007 CONSENT Mr. Montour introduced the following resolution and moved its adoption: AGENDA RESOL UTION NO.2007-6-134 -APPROVING THE CONSENT AGENDA WHICH CONTAINS THE FOLLOWING: *APPROVAL OF THE VOUCHERS; APPROVAL OF THE PURCHASE OFA NEW SALT/SAND SPREADER FOR THE DUMP TRUCKAS RECOMMENDED BY THE PUBLIC WORKS SUPERINTENDENT; *AWARD THE BID FOR RESTROATION WORK FOR 2007 IMPROVEMENT PROJECTS AS RECOMMENDED BY THE CITY ENGINEER; *AWARD THE BID FOR 2007 MISCELLANEOUS STORM SEWER IMPROVEMENT PROJECTS AS RECOMMENDED BY THE CITY ENGINEER; *APPROVAL OF CHANGE ORDER NO. I FOR 2007 IMPROVEMENTS AS RECOMMENDED BY THE CITY ENGINEER The foregoing resolution was duly seconded by McGraw. Ayes (4). Nays (0). Resolution declared adopted. CLOSED The City Attorney requested that the City Council call for a closed SESSION meeting at the end of the regular meeting this evening to discuss litigation relative to Vadnais Heights sewer billing and Valor Enterprises. Mr. Blesener introduced the following resolution and moved its adoption: RESOL UTION NO. 2007-6-735 -CALLING FOR A CLOSED MEETING AT THE END OF THIS EVENINGS COUNCIL MEETING TO DISCUSS PENDING LITIGATION RELATIVE TO VADNAIS HEIGHTS SEWER BILLING AND VALOR ENTERPRISES AS REQUESTED BY THE CITYATTORNEY The foregoing resolution was duly seconded by Keis. Ayes (4). Nays (0). Resolution declared adopted. MINUTES CITY COUNCIL JUNE 13, 2007 RELEASE The City Administrator reported that MN DOT has acquired drainage OF EASEMENT - easements on the former Levitz property as part of their Unweave The FORMER Weave project. The City is being asked to sign a Release waiving its LEVITZ right to any compensation for the MN DOT easement. This is necessary PROPERTY given that the City has its own easements on this property. The City Administrator described the easements that the City holds, and noted that there is no conflict between these easements and the MN DOT easement. Therefore, it was the Administrator's opinion that the City is not entitled to any portion of the compensation for MN DOT's easement. Mr. McGraw introduced the following resolution and moved its adoption: RESOLUTIONNO. 2007-6-136 -APPROVING THE RELEASE OF CLAIM RELATIVE TO EASEMENTS ON THE FORMER LEVITZ PROPERTYAND AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE ON BEHALF OF THE CITY The foregoing resolution was duly seconded by Blesener. Ayes (4). Nays (0). Resolution declared adopted. ABATEMENT The City Administrator noted that hazardous materials at 85 and 91 OF Viking Drive, and the former Oasis Station must be abated prior to HAZARDOUS demolition of the structures. Quotations for this abatement work are MATERIALS - due in tomorrow. The City Administrator pointed out that upon award VIKING DRIVE of the bid, ten days notice of the abatement work must be given to the PROJECT State. The Administrator, therefore, requested that the Council either authorize staff to award the low bid, or call for a special meeting this Friday at which the award could be made. Blesener noted that the bid will be awarded to the lowest responsible bidder; therefore, he felt comfortable authorizing staff to make the award. It was noted that the demolition work must be completed as soon as possible to accommodate the relocation of Viking Drive. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 2007-6-737-AUTHORIZING THE CITY ADMINISTRATOR TO AWARD THE LOWEST RESPONSIBLE BID FOR ABATEMENT OF HAZARDOUS MATERIALS RELATIVE TO THE VIKING DRIVE IMPROVEMENT PROJECT The foregoing resolution was duly seconded by Montour. Ayes (4). Nays (0). Resolution declared adopted. MINUTES CITY COUNCIL JUNE 13, 2007 JUNE 27 The City Administrator recommended that the Council call for a WORKSHOP workshop meeting on June 27, 2007 at 6:00 p.m. to review the MEETING proposed Financial Policies Guide, Utility Billing Conversion update, and RFP for hotel/motel project. Mr. Montour introduced the following resolution and moved its adoption: RESOL UTION NO. 2007-6-138 -CALLING FOR A WORKSHOP MEETING FOR WEDNESDAY, JUNE 27, 2007, AT 6:00 P.M. The foregoing resolution was duly seconded by Blesener. Ayes (4). Nays (0). Resolution declared adopted. COUNCIL The Cable TV Producer appeared before the Council and reviewed CHAMBERS her report dated May 23, 2007 relative to the purchase of new MICROPHONE microphones for the Council Chambers for both the Council table PURCHASE and the dais. The Producer reviewed the quotes received and recommended award of the low bid from Alpha Video for lavaliere microphones for the Council table and podium microphone for the dais for the total cost of $2,237.57. Mr. Keis introduced the following resolution and moved its adoption: RESOLUTION NO. 2007-6-139 -AWARDING THE QUOTE FROM ALPHA VIDEO FOR COUNCIL CHAMBER MICROPHONE UPGRADES IN THE AMOUNT OF $2,237.57 AS RECOMMENDED BY THE CABLE TV PROD UCER The foregoing resolution was duly seconded by Blesener. Ayes (4). Nays (0). Resolution declared adopted. FILL PERMIT - The Public Works Superintendent reviewed his report dated June 8, 2007 CENTERVILLE relative to a fill permit application received from Joe Peters for property ROAD AND located at the northeast corner of Centerville Road and Allen Avenue. ALLEN AVE. - Mr. Peters is proposing to purchase this property and develop it some time JOE PETERS in the future. He currently has the opportunity to obtain fill from the Highway 36 project, and would like to bring in approximately 1,500 yards of fill to bring the site up to the proper grade for future development. After filling occurs, Mr. Peters would spread black dirt over the site and re-establish growth to prevent erosion. MINUTES CITY COUNCIL JUNE 13, 2007 The Superintendent reported that he and the City Engineer met with Mr. Peters at the site and discussed his plans. Based on that review, staff has no objections to the fill proposal. Blesener asked if the berm between this site and the townhomes would remain in place. The Superintendent replied that it would. Keis asked if Mr. Peters would be responsible for keeping the streets clean during the filling operation. The Superintendent replied that he would. Montom• suggested that all filling traffic be restricted to Centerville Road. Mr. Blesener introduced the following resolution and moved its adoption: RESOL UTION NO.2007-6-I40 - APPROVING A FILL PERMIT FOR MR. JOE PETERS FOR PROPERTYAT THE NORTHEAST CORNER OF CENTERVILLE ROAD AND ALLENAVENUE AS RECOMMENDED BY THE PUBLIC WORKS SUPERINTENDENT WITH THE RESTRICTION THAT FILL TRAFFIC BE RESTRICTED TO CENTERVILLE ROAD AND THAT MR. PETERS IS RESPONSIBLE FOR KEEPING THE STREETS CLEAN DURING THE FILL OPERATION The foregoing resolution was duly seconded by McGraw. Ayes (4). Nays (0). Resolution declared adopted. RECESS Mr. Montour introduced the following resolution and moved its adoption: INTO CLOSED RESOLUTIONNO.2007-6-14I -RECESSING THE REGULAR SESSION COUNCIL MEETING INTO CLOSED SESSION The foregoing resolution was duly seconded by Keis. Ayes (4). Nays (0). Resolution declared adopted. At this point in the meeting, 8:16 p.m., Council recessed into closed session. RECONVENE At this point in the meeting, 9:38 p.m., the Council meeting was reconvened. CLOSED Mr. Montour introduced the following resolution and moved its adoption: MINUTES CITY COUNCIL JUNE 13, 2007 SESSION RESOLUTION NO. 2007-6-142 -CONTINUING THIS EVENING'S CLOSED SESSION TO TUESDAY, JUNE 19, 2007 AT 5:00 P.M. The foregoing resolution was duly seconded by Keis. Ayes (4). Nays (0). Resolution declared adopted. ADJOURN Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 2007-6-143 -ADJOURNING The foregoing resolution was duly seconded by McGraw. Ayes (4). Nays (0). Resolution declared adopted. There being no further business, the meeting was adjourned at 9:40 p.m. (y. J~iI{iam Blesener ~ ~ or Attes : ,wc ~. ~~ Jo 1 nson, City Administrator