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MINUTES <br />CITY COUNCIL <br />OCTOBER 24, 2007 <br />presenting concept reviews to the City. This process would involve the <br />developer presenting their development concept to the neighborhood on an <br />informal basis, and obtaining that input prior to coming to the City. City <br />representation would not be present at the meeting, and the City could <br />require that neighborhood meeting notes be submitted along with a <br />concept review request. <br />Duray asked what other cities do. The City Planner replied that other <br />cities handle concept reviews in a variety of ways. There are cities that <br />require the developer conduct neighborhood meetings prior to review by <br />the City. <br />Keis felt that the concept review process has worked and has given both <br />the Planning Commission and the Council an opportunity to provide input <br />to a developer before the formal platting process is begun. Keis felt that if <br />neighborhood meetings are added to the process, City staff should not <br />attend those meetings. Allan felt it may be preferable to have City staff at <br />the meetings to answer questions. <br />The Planner pointed out that the primary purpose of concept reviews is to <br />identify potential issues to developers. The City Clerk noted that initially <br />the City did not notice the neighborhood when a concept review was done, <br />and changed that process due to feedback from neighborhoods that they <br />wanted to provide input at the concept level. <br />McGraw suggested that notices of concept reviews inform the neighbors <br />that specific grading, drainage, etc. information will not be available and <br />that the concept will be reviewed in general terms only. <br />Duray felt that the concept review process should not be eliminated, but <br />agreed with McGraw that it could be modified so that the neighborhood is <br />informed that detailed information will not be available. Duray felt that <br />the concept review process provided a good sounding board for the <br />developer. <br />The City Planner also pointed out that at the concept review stage, the City <br />should provide input only and should not make a recommendation of <br />approval or denial. This fact could also be included in a neighborhood <br />notice. <br />Keis felt that developers that hold early informational meetings with the <br />surrounding neighbors tend to break down barriers with the neighborhood. <br />The Planner again pointed out that some cities require information <br />meetings. Allan felt that informational meetings should be required in <br />addition to both concept reviews and preliminary plat reviews. She also <br />