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MEMORANDUM <br />TO: Mayor Mesmer and Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />DATE: September 21, 2012 <br />RE: Info Update <br />The following will be discussed at our workshop this coming Wednesday: <br />Paperless Agendas: <br />Terre Heiser, Manager of Roseville's IT Department (and our IT service provider) will be <br />present to help us discuss this topic, To aid in the discussion, we have attached an email from <br />Terre, his report on this subject, and some sample policies dealing with this subject, It should <br />also be noted that these devices used will not be part of the City's network nor maintained by <br />Roseville's IT Department, <br />From staff's standpoint, we already make the packets available in electronic form, We also have <br />wireless capabilities at City Hall, Some other key issues we would need to consider are as <br />follows: <br />• Does the City own the device or do we provide an allowance for purchase by <br />elected officials? <br />• If an allowance is used, how frequently relative to technology advances and <br />length of service by individual officials. <br />• How is maintenance/repair handled? <br />• How aro additional features handled? <br />Social Media: <br />A goal from 2011 was to Upgrade our Website/Social Media, To aid in your review of this <br />topic, I'm providing the following information: <br />✓ 2012 Action Plan (page 55) <br />✓ Survey of Social Media Usage by Suburban Ramsey County Municipalities (page 56) <br />✓ A League of Minnesota Cities (LMC) memo on Social Media and Cities Questions and <br />Considerations (pages 57-68) <br />✓ A one page survey with comments on the use of Social Media by some other Minnesota <br />Cities (page 69) <br />✓ A document entitled "Other City's Responses to Social Media/Facebook" (pages 70-72) <br />