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CITY COUNCIL WORK SESSION <br />June 27, 2016 <br />APPROVED <br />1 CITY OF LINO LAKES <br />2 MINUTES <br />3 <br />4 DATE June 27, 2016 <br />5 TIME STARTED 6 * 10 p.m. <br />6 TIME ENDED 6:30 p.m. <br />7 MEMBERS PRESENT Councilmember Rafferty, Kusterman, <br />8 Manthey and Mayor Reinert <br />9 MEMBERS ABSENT Council Member Maher <br />10 <br />11 Staff members present: City Administrator Jeff Karlson; Finance Director Sarah Cotton; <br />12 Community Development Director Michael Grochala; Public Safety Director John <br />13 Swenson; City Planner Katie Larsen; Public Services Director Rick DeGardner; City <br />14 Clerk Julie Bartell <br />15 <br />16 L Discuss Condensing Units Repair/Replacement Options — Public Services <br />17 Director DeGardner explained that two of the civic complex air conditioning units are <br />18 facing issues. He distributed a written report outlining the matter. <br />19 <br />20 Dave Carlson, NAC, and Tim Hillesheim, Public Services Utility Services Supervisor, <br />21 were present. Mr. Carlson explained that both the public safety department and city hall <br />22 units are at life expectancy. There have been some recent failures and repairs. The units <br />23 are dunning at 50 percent capacity and need substantial repairs. Also they are phasing out <br />24 certain elements on the equipment and that will cause additional expense as time goes on. <br />25 It's a crossroads time to consider replacement or those substantial repairs. Comparisons <br />26 on price are included in the report distributed to the council, based on current <br />27 information. <br />28 <br />29 Mayor Reinert asked what went wrong and when — are the compressors bad on both? <br />30 Mr. Hillesheim explained that the coils were discovered to be leaking last year. This <br />31 year, the compressor in the city hall unit would not start and was bypassed. The public <br />32 safety wing unit is closing in on failure also. There are four total units at the complex <br />33 and two are hurting. Mr. Hillescheim noted that he believes there is a coil design <br />34 problem causing problems over the years (from vibration). Mr. Carlson explained that <br />35 the coil design is upgraded in newer units. He added that he feels it's pretty fortunate to <br />36 get twenty years from the units. <br />37 <br />38 Staff is looking for direction from the council —should they begin a process on <br />39 replacement of the units. Replacement would involve a six to eight week process in <br />40 ordering units; if something were to take the equipment down now, it would basically <br />41 leave that portion of the complex without cooling service. <br />42 <br />43 Mayor Reinert recommended that the council further discuss the matter at the July work <br />44 session. The council concurred. <br />45 <br />