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STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 6D Diane Hankee March 14, 2016 Consider Resolution No. 16-18, Ordering the Project and Authorizing Preparation of Plans and Specifications, 2016 Mill and Overlay Project Simple Majority Staff is requesting council authorization to prepare plans and specifications for the 2016 Mill and Overlay Project. BACKGROUND In accordance with the City's Pavement Management Plan, streets are identified for annual maintenance. The City uses Cartegraph software to annually analyze the conditions of the City's streets and recommend segments that meet the maintenance requirements. Streets were selected for maintenance based on pavement management criteria, input from Public Works, and feasibility of locations. The proposed project includes Holly Drive, Holly Court, and Old Birch Street (north/south section). It is recommended to complete a mill and overlay, and full depth reclamation on the roadways as detailed in the attached project map. The budget for the project is $350,000. WSB and Associates, the City Engineer, have submitted a proposal to complete the plans and specifications, and provide bid documents, for the not to exceed cost of $25,500 based actual time spent on the project. The schedule for this project is as follows: City Council Order Project, Authorizes Plans and Specifications City Council Approves Plans and Specifications City Council Authorizes Ad for Bids City Open Bids City Council Awards Contract Construction Begins Final Completion RECOMMENDATION March 14, 2016 April 11, 2016 April 11, 2016 May 11,2016 May 23, 2016 May 27, 2016 August 28, 2016 Staff is recommending approval of Resolution No. 16-18 ordering the project and authorizing preparation of plans and specifications.