08-01-2016 Council Work Session Minutes

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CI I Y COLNCIL WORD SESSION August 1, 2016 APPROVED 181 - Patrol Division — bulk of vehicles included; rotation of vehicles explained; 12 cars 182 assigned to that division; a sample rotation of vehicles was reviewed as it would occur on 183 an average day; maintenance schedule and possibilities were reviewed; Mayor Reinert 184 asked if there are eight squads cars on the streets at one time and Deputy Director 185 McCarthey said yes; 186 - Director Swenson reviewed the proposed 2017 Replacement Schedule; 187 - The build -out costs were discussed (not in presentation); the camera system is 188 included. 189 190 Mayor Reinert asked about the threshold that's met to go up to eight vehicles. Deputy 191 Director McCarthy explained the availability rate in general and in Lino Lakes and how 192 that impacts the staff level. Mayor Reinert noted that the City of Hugo contracts with 193 the county for their services — they have three eight hour shifts with officers assigned. 194 The area of that city is about the same but with lower population. Are they drastically 195 underserving their public with that coverage? Commander McCarthy suggested that the 196 expectations are different and the coverage is different; they can move officers from a 197 large base of personnel around the whole county. The mayor asked what activity are they 198 not involved with that we are and Commander McCarthy explained that they have a 199 reactive model so they are awaiting calls; the City is much more active and officers move 20o through the entire process and that results in a successful clearance rate. There is a 201 maximum use scenario that we must have cars available for. 202 203 Council Member Rafferty noted that there are three vehicles that have gone from the PD 204 to FD with a fair number of miles on them. Director Swenson explained what those three 205 vehicles will be used for — one at each station and a spare. Mayor Reinert questioned 206 that need — those are older vehicles with more maintenance costs and losing value not 207 being sold. Director Swenson said that maintenance will be watched and those vehicles 208 are run a lot less than cars used on patrol. Mayor Reinert noted his upcoming newsletter 209 article on baseline management — it's about planning around average needs and it also 210 gives policymakers a better idea and a base from which to base future decisions. It's 211 based on having a baseline and if there are occasional additional needs, those can be met 212 with outsourcing. 213 214 Council Member Rafferty noted the three administrative vehicles and that they go home. 215 Are there other go home vehicles? Police staff explained that there is a policy within the 216 department outlining other cars that can go home (seven total). Director Swenson added 217 that there have been 84 situations this year to date for administrative staff to respond. 218 Council Member Rafferty noted information on the fleet that he is receiving from the 219 Public Services Director that is indicative. Deputy Director McCarthy explained that the 22o replacement isn't based on years but use. 221 222 The council discussed fleet reports that have been generated that may reflect different 223 data. Director DeGardner distributed one report as a sample. The public safety staff 224 indicated that they haven't requested the Cartegraph system. Director DeGardner 225 explained that the data is there but there has been some corruption in the area of the E