06-13-2016 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION May 23, 2016 DRAFT 2 requesting changes to the MSA designated roadway plan for the City, based on engineer’s 42 review of needs and to maximize the MSA funding that the city receives from the state. 43 6B) 2016 Mill and Overlay Project: Consider Resolution No. 16-39, Accepting Bids 44 and Awarding Contract; Consider Resolution No. 16-40, Approving Construction 45 Services Agreement with WSB & Associates, Inc. – City Engineer Hankee reviewed the 46 project and low bid received. She explained that she has done some checking on the 47 company that offered the low bid. The reviews have not been great so staff does intend to 48 follow the project very closely and give them very specific instruction. They will be made 49 aware of the city’s policy on damages as well. 50 Mayor Reinert discussed the possibility of obtaining a larger escrow from the company and 51 Ms. Hankee said there is a standard process that will keep funding available for issues for 52 some time. 53 The council understands the need to accept the low bid but expects staff to encourage the 54 best project possible. Council Member Kusterman suggested that there should be a change 55 in the process allowed under law so the city can get the best situation possible for these 56 projects. 57 6C) Saddle Club Consider Resolution No. 16-41, Approve Conveyance of Conservation 58 Easement to Dupont Holdings, LLP – Community Development Director Grochala 59 explained that this is a clean-up action related to the Saddle Club project, regarding the first 60 phase. There is a wetland situation that requires the developer to provide an easement to the 61 state. The process of deeding the property didn’t occur earlier and now requires the city to 62 give an easement back to the developer who can in turn fulfill his obligation to the state. It 63 doesn’t impact the city but is more of a pass through. 64 65 The meeting was adjourned at 6:25 p.m. 66 67 These minutes were considered, corrected and approved at the regular Council meeting held on 68 June 13, 2016. 69 70 71 72 73 Julianne Bartell, City Clerk Jeff Reinert, Mayor 74 75