12-05-2016 Council Work Session Minutes

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CITY COUNCIL SPECIAL WORK SESSION December 5, 2016 APPROVED 174 recommending replacement of two vehicles in 2017. Two vehicles would be moved for 175 review in 2018 for potential replacement. They have adjusted the plan to reflect a five 176 year review for potential replacement on patrol vehicles and seven for other functions. 177 Council Member Maher asked if being on the list means only that the vehicle will be 178 reviewed for replacement but not automatically replaced. Mayor Reinert asked if the 179 policy reflects the 100,000 miles and sixty month replacement policy that was discussed 180 by the council; if they are covered by a warranty, why not keep them through it. 181 Council Member Rafferty noted the warranty question and it is sixty months; the City 182 could take the cars to that point and look and see if they are still good. Looking at other 183 communities he sees the cars going to at least 110,000 miles. Council Member Rafferty 184 noted that he sees a change in the amount proposed for capital purchase in the first year. 185 He then discussed the administration vehicles in the police department and asked if it 186 would make sense to have them as leased vehicles? He's heard of some communities 187 doing it that way. Finance Director Cotton remarked that the cars are specially outfitted 188 and that could make a lease situation with return of the vehicles at a certain point 189 difficult. 190 191 Staff noted that the capital replacement plan is included in the proposed budget for 2017 192 and that triggers a capital replacement note process in January. 193 194 Mayor Reinert said he likes the proposal presented and if the city implements this new 195 policy, experience will be gained. To change the policy drastically, however, and not see 196 much savings in an eight year period doesn't seem possible but experience will tell. 197 198 Council Member Rafferty suggested that it's conceivable that the mileage could be higher 199 than anticipated. 200 201 Director Swenson asked what amount the city would like included for the investigation 202 vehicles in the budget forthcoming. Mayor Reinert said, with this new policy, it makes 203 sense to have a full warranty on the cars but then perhaps keep them longer. Council 204 Member Rafferty remarked that if those cars are non -intercepter, the warranty won't be 205 five years/100,000 miles and the Chief concurred. Mayor Reinert suggested a cost 206 analysis for extending the warranty. 207 208 Administrator Karlson said staff will bring both the policy and schedule forward in 209 January. Finance Cotton said it would be appropriate to have figures (either new or used no but decidedly which) included in the 2017 budget. Staff will bring forward the 211 information at the next council meeting. 212 8. Finalize 2017 Budget —Finance Director Cotton reviewed the latest adjustments 213 in the budget presented (as noted in the staff report). Regarding the change from the 214 DEA Task Force assignment, Council Member Rafferty asked about how that impacts the 215 current staffing and particularly how that officer returning to the ranks could impact the 216 vacant sergeant position (could we promote one position to the sergeant position and not 217 hire an additional patrol officer?). Council Member Kusterman said he is not in favor of