02-27-2017 Council Special Work Session Minutes

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1 2 3 4 5 6 7 8 9 10 11 12 13 14 CITY COUNCIL SPECIAL WORK SESSION APPROVED DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES February 27, 2017 February 27, 2017 . 6:00 p.m. . 6:30 p.m. Council Member Rafferty, Kusterman, Manthey and Mayor Reinert Council Member Maher Staff members present: City Administrator Jeff Karlson; Community Development Director Grochala; City Planner Katie Larsen; Finance Director Sarah Cotton; City Engineer Diane Hankee; City Clerk Julie Bartell. 15 1. Confirm Goal -Setting Meeting on April 17 —Administrator Karlson noted that 16 staff is suggesting the meeting be held on April 17 (evening) and he'd like to firm up that 17 time as well as settle on a facilitator. He noted the low bid received from three firms. 18 Administrator Karlson said he'd be comfortable with the low bid and is aware they will 19 do a good job. There would be contact with council members ahead of the meeting to 20 discuss goals. 21 2. Review Regular Agenda — The council reviewed items on the regular agenda. 22 Item 2A — Consider Resolution No. 17-17, Authorizing the Issuance of 2017 Certificates 23 of Indebtedness - Finance Director Cotton reviewed the written staff report. The request 24 before the council is to issue certificates to fund the purchase of capital equipment for the 25 city. 26 Council Member Kusterman noted the "special levy" called for by staff and asked for a 27 definition. Ms. Cotton explained that the special levy in this case is a debt service levy 28 rather than a general levy. The action will not impact the 2017 budget but will there will 29 be a debt service levy beginning in 2018. 30 Item 3A —Consider Approval of Technical Services Contract with ZSystems - 31 Administrator Karlson noted his request for authorization to execute a contract with Z 32 Systems for design of a total upgrade of the AV system for the city hall council chambers. 33 This would be a technical project and the contract lists the work entailed. He noted the 34 proposed cost and down payment required. Once the design is complete, the city could 35 see bids for the project itself; it's the first step in an important project. He noted that 36 funding is available in the existing city budget. 37 Mayor Reinert noted that he is aware that the project has been discussed for quite some 38 time and is well needed. Discussion has included the North Metro Television director, 39 Ms. Heidi Arnson. The mayor remarked that there is a long standing contract with North 40 Metro and he's been exploring what services are provided for the funding they receive 41 from the city. He is suggesting that Ms. Arnson and Z Systems should come before the 42 council for more discussion and exploration of a project. That should include a 43 discussion of the best way to communicate with the city's audience and how that is 1