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HomeMy WebLinkAbout05-08-2017 Council Meeting MinutesCOUNCIL MINUTES May 8, 2017 1 2 3 4 5 6 7 8 9 10 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT APPROVED CITY OF LINO LAKES MINUTES May 8, 2017 . 6:30 p.m. . 8:15 p.m. Council Member Rafferty, Kusterman, Maher, Manthey, and Mayor Reinert ll Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; and City Clerk Julie Bartell 13 14 PUBLIC COMMENT is 16 Bernadine Skoglund, 7481 Lake Drive, expressed her concern about trucks parking overnight at the 17 service station next to her home. It has been a problem in the past and the problem was addressed 18 but now it is becoming an issue and she doesn't want it to get out of hand. Since she spoke with 19 Community Development Director Grochala, the one semi that was parking has left. She would like 20 to see the city's ordinance become more specific so there is no confusion about parking in that lot. 21 22 Mayor Reinert concurred that the location is not a truck stop and he directed staff to act swiftly to 23 ensure that the management isn't becoming permissive. Director Grochala explained that there are 24 parking restrictions on the street and while there is not a prohibition within the CUP for the station, an 25 agreement was reached with Holiday when they moved in; there is signage on the station's part. 26 Mayor Reinert asked that staff report back and Ms. Skoglund be kept apprised. 27 28 SETTING THE AGENDA 29 30 The agenda was approved as presented. 31 32 CONSENT AGENDA 33 34 Council Member Maher moved to approve Consent Agenda Item lA, as presented. Council Member 35 Rafferty seconded the motion. Motion carried on a voice vote. 36 37 Council Member Kusterman moved to approve Consent Agenda Items 1B and 1C as presented. 38 Council Member Manthey seconded the motion. Motion carried on a voice vote; Council Member 39 Maher abstained from voting. 40 41 ITEM ACTION 42 Consideration of Expenditures: 43 44 May 8, 2017, (Check No. 105796 — 45 105868, $292,993.89) Approved 1I COUNCIL MINUTES May 8, 2017 APPROVED 46 47 April 24, 2017 Council Work Session 48 Minutes Approved 49 50 April 24, 2017 City Council Meeting 51 Minutes Approved 52 53 FINANCE DEPARTMENT REPORT 54 55 There was no report from the Finance Department. 56 57 ADMINISTRATION DEPARTMENT REPORT 58 59 There was no report from the Administration Department. 60 61 PUBLIC SAFETY DEPARTMENT REPORT 62 63 There was no report from the Public Safety Department. 64 65 PUBLIC SERVICES DEPARTMENT REPORT 66 67 There was no report from the Public Services Department. 68 69 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 70 71 6A) Consider Second Reading of No. 0447, Vacating Drainage & Utility Easements over 72 Outlot A, NorthPointe 3rd Addition and Outlot C, NorthPointe 4th Addition — City Planner 73 Larsen noted that this is a request for second reading of an ordinance that provides for vacation of 74 certain drainage and utility easements related to the next phases of the NorthPointe development. The 75 council received a full presentation and approved first reading of the ordinance at their last meeting. 76 77 Council Member Kusterman moved to waive the full reading of Ordinance No. 04-17 as presented. 78 Council Member Maher seconded the motion. Motion carried on a voice vote. 79 80 Council Member Kusterman moved to approve the 2nd Reading and adoption of Ordinance No. 04-17, 81 as presented. Council Member Maher seconded the motion. Motion carried: Yeas: 5; Nays none. 82 83 Item 6B had been pulled from the agenda by staff. 84 85 6C) Woods Edge 2nd Addition Final Plat: i. Consider Resolution No. 17-38 Approving 86 Development Agreement; ii. Consider Resolution No. 17-37 Approving the Final Plat— City Planner 87 Larsen presented information on the development in a PowerPoint: 88 - Elements and location of the proposed development; 89 - Second phase of townhouse development; 90 - Consistency with final plat; �7 COUNCIL MINUTES May 892017 APPROVED 91 - Phasing Plan; 92 - 55 lots and no outlots; 93 - Park dedication fees will be collected in the amount of $133,000 (park will be constructed in 94 conjunction with Anoka County); 95 - Architecture and landscaping (same as current phase); 96 - Planning and Zoning Board approval of the final plat. 97 98 Council Member Maher moved to approve Resolution No. 17-37 as presented. Council Member 99 Manthey seconded the motion. Motion carried on a voice vote. 100 lol Council Member Manthey moved to approve Resolution No. 17-38 as presented. Council Member 102 Kusterman seconded the motion. Motion carried on a voice vote. 103 104 6D) Consider Resolution No. 1742, Accept Feasibility Report, West Shadow Lake and 105 LaMotte Neighborhood Street Reconstruction — City Engineer Hankee reviewed a PowerPoint 106 presentation outlining: 107 - Project background, including the location of both proposed projects, the city's Pavement 108 Management Plan rating and need for work on these streets; 109 - The roadway project and scope (one preliminary neighborhood meeting has been held for each 110 project); III - The scope includes consideration of safety and function; 112 - Existing condition of both roadways (including drainage, wells and ISTS systems); Council 113 Member Maher asked how drainage systems get blocked and Ms. Hankee explained that they 114 get clogged and while the Public Works Department routinely works on a storm water 115 maintenance program, there is great demand); 116 - Picture from 2007 showing a full ditch and water on the road; 117 - Culvert on road (currently full of water); 118 - Three options presented: 1) replace roadway without storm water improvements; 2) 119 Reconstruct city roadway to city standards with smaller rural section and include storm water 120 improvements as possible; 3) reconstruction to full city standards with stormwater 121 management to improve drainage. Option 3 would be divided into four drainage sections that 122 were reviewed; 123 - Discussions with the golf course (Anoka County) about involvement in stormwater detention 124 (they already have reuse ponds); 125 - No specific site for detention of water (cost evaluation and neighborhood discussion remains 126 ahead); 127 - Discussion has occurred about the possibility of utilizing a lift station to move water but it is 128 an expensive option; 129 - Possibility of road through golf course during construction. 130 131 Regarding options, a council member asked about resident input and what is popular with the 132 neighborhood? Ms. Hankee noted that Option 3 is popular with the neighborhood and further 133 explained how city and watershed standards have changed since past projects were proposed in the 134 area, how that along with neighborhood comments have guided staff to bring a proposal that is based 135 both on standards and comments and that also considers options for drainage (the option of a lift 3 COUNCIL MINUTES May 892017 " : I ILM 136 station would be expensive in the area of maintenance). She noted that with Options 1 and 2, there 137 would be less impervious surface and therefore perhaps more flexibility in stormwater management. 138 139 Ms. Hankee explained how staff would propose to move forward, including specifics to each option. 140 - Staff will be working toward a cost estimate for action under the Street Reconstruction 141 Program and Option 3 will be the guide because the cost estimate cannot be more than what is 142 proposed for approval and public hearing; 143 - Project design will continue, permitting will be pursued; 144 - Cost for each of the projects was noted and elements explained; grant funding will be sought ]45 as possible; 146 - Proposed funding outlined in the report; 147 - Proposed project schedule reviewed; 148 - Future council actions proposed (Street Reconstruction Program process). 149 - 150 The roadway project for the LaMotte neighborhood was reviewed; 151 - Santitary sewer repair and road reconstruction is included; 152 - The water system extension somewhere to WSL project would be separate if it is done; 153 - Width of roadway noted; 154 - Drainage is currently overland flow and that would be cleaned up and curb and gutter added; 155 - The street has municipal sewer service but not water; the sanitary system doesn't require much 156 upgrade; there isn't much interest staff has heard in water service; 157 - Good feedback from neighborhood meeting has led staff to get more input on sump pumps on 158 the street; 159 - Proposed cost of project reviewed. 160 - Proposed funding outlined in the report as well as schedule; 161 162 Council Member Rafferty asked about the information meetings, and confirmed with staff that there 163 was good turnout and interest. 164 165 Council Member Manthey confirmed that all options are available for water/sewer. Ms. Hankee 166 noted some basic numbers identified for utility connection. 167 168 Ms. Hankee explained process ahead and noted that staff is requesting approval of a resolution 169 accepting the feasibility study at this time. 170 171 Mayor Reinert remarked that this is exciting; city government is about helping people. This road has 172 been in bad shape since the 1980's and many attempts have been made to get the road reconstructed. 173 He explained the history of getting a different road reconstruction project done two years ago by not 174 requiring water as part of the project. This road needs to be fixed and that should include giving the 175 road's residents the option of joining utilities or not. 176 177 Council Member Rafferty asked why the projects would be connected for the process; couldn't that 178 prevent one from going forward. Director Grochala explained that the process is linked to a five year 179 plan for reconstruction of roads and everything in the plan is what is subject to petition/referendum. 180 0 COUNCIL MINUTES May 8, 2017 APPROVED 181 Council Member Maher asked if adoption of a feasbility study is adoption of an outline. Ms. Hankee 182 said the study is meant to provide enough information to proceed toward a more detailed plan. 183 Mayor Reinert likened the feasibility element to requesting a house to be built and for a cost but not 184 providing the details of the house. 185 186 Mike Trehus, 675 Shadow Court, noted that he is glad that the whole neighborhood is happy and 187 looking forward to a fixed road and perhaps sewer included. He suggested that the city's approach 188 this year is much better (not a required bike path, no option to not have water). He understands that 189 at this level of the project, everything can't be nailed down but when he looks at the report he sees 190 that a storm pond and lift station is included at his property. Mayor Reinert said he understands the 191 question and the possibilty of a storm pond on Mr. Trehus' property, but he pointed out that it isn't a 192 recommendation at this point and there will be decision points in the future, after a recommendation 193 comes in. Mr. Trehus noted Page 7 and quoted a portion. Ms. Hankee responded that the language 194 indicates where there is a low point but not where a basin would be placed since it could be placed 195 several lots away and still work. Ms. Hankee also noted that the east side of the street would actually 196 be more desirable. Mayor Reinert asked if language could be added about the possibility of utilizing 197 other suitable locations. 198 199 Mr. Trehus showed a map of the roadway area indicating the length of the ditch. He noted the lack 200 of elevation change over that entire area. He asked if there couldn't be a pond added to the end of the 201 project and therefore not impact anyone's property. Engineer Hankee explained that the grade would 202 only be .2% and that would not be enough to move the water. Mr. Trehus asked if curb and gutter 203 would allow the runoff and Ms. Hankee said that Option 3 includes curb and gutter that would bring 204 the water to the low point. Mayor Reinert remarked that he'd like to keep the discussion relative to 205 this point in the process; there are some points that would be discussed down the line. 206 207 Mayor Reinert said he fully expects that the city will be in touch with Mr. Trehus and vice versa. Mr. 208 Trehus asked the council to postpone approval and the Mayor suggested that there's no reason not to 209 get the project going at this point. 210 211 Mr. Trehus said he is also concerned about the drainage reporting on water flow. Water doesn't flow 212 over the road to get from the west side to the east site — that is in the report but it is not accurate. 213 Engineer Hankee explained that is a design element, and added that there is a culvert question and 214 that will be discovered. The report refers to a high flood year that Mr. Trehus hasn't seen. Mr. 215 Trehus added that there is an outlet. 216 217 Mr. Trehus asked who will decide between options one, two and three? Ms. Hankee said ultimately 218 the decision is the council's but they will have a staff recommendation for consideration and there 219 will be much neighborhood input through the process. 220 221 Mr. Trehus noted that staff has indicated that the ditchs have been maintained but he hasn't seen that 222 ever. 223 5 COUNCIL MINUTES May 8, 2017 APPROVED 224 Mr. Trehus asked if the design process will culminate with a report that the public can comment on? 225 Ms. Hankee said it will be design and specificatons and they will be presented at a neighborhood 226 meeting. 227 228 Mr. Trehus noted his questions about the difference between reclamation and total reconstruction. 229 Ms. Hankee said she will respond to Mr. Trehus after the meeting. 230 231 Mayor Reinert suggested that everyone has the same goal — a good project that everyone can be happy 232 with. He commits to working together. 233 234 Council Member Kusterman moved to approve Resolution No. 1742 as presented. Council Member 235 Manthey seconded the motion. 236 237 Council Member Rafferty said he has heard comments and questions about how people are brought to 238 the information (do they receive a mailing)? Engineer Hankee remarked that staff did not hear that 239 anyone was not notifyed and she personally checked the list. 240 241 Engineer Hankee offered a suggestion to address the discussion relative to location of a storm pond: 242 add to Page 7 of the report "multiple properties will be evaluated for stormwater basin within the 243 block north or south of the low area". Council Member Rafferty suggested "multiple properties or 244 possibilities within a block south and block north". Director Grochala explained that ultimately 245 there will be a basin on someone's property and there are criteria that will drive that location 246 recommendation. 247 246 Council Member Kusterman amended his motion to include Engineer Hankee's suggestion. Council 249 Member Manthey concurred. Council Member Kusterman moved to approve Resolution No. 1742 250 with the amendment to the Feasibility Report (above). Council Member Manthey seconded the 251 motion. Motion carried on a voice vote; Council Member Maher recorded as voting no as she would 252 prefer that the feasibility study be called a draft. 253 254 UNFINISHED BUSINESS 255 256 There was no Unfinished Business. 257 258 NEW BUSINESS 259 260 There was no New Business. 261 262 COMMUNITY EVENTS 263 264 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, May 20 from 265 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 266 267 268 COUNCIL MINUTES May 8, 2017 269 270 COMMUNITY CALENDAR 271 272 273 274 275 276 277 278 Tuesday, May 9 Wednesday, May 10 I. Monday, May 15 Tuesday, May 22 Tuesday, May 22 APPROVED Community Calendar - A Look Ahead May 8, 2017 through May 22, 2016 5:30 pm, Community Room Council — Goal Setting 6:30 pm, Council Chambers Planning & Zoning 6:30 pm, Council Chambers Mtg. wBds, Comp Plan 6:00 pm, Community Room 6:30 pm, Council Chambers Council Work Session City Council Meeting 279 28o ADJOURN 281 282 There being no further business, Council Member Maher moved to adjourn at 8:15 p.m. Council 283 Member Manthey seconded the motion. Motion carried on a voice vote. 284 285 These minutes were considered and approved at the regular Council Meeting, May 26, 2017. 286 / �\ 287 288 289 290 291 Jeff Rei 7