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Charter Commission October 10, 2013 Page 6 225 Charter Commission does not accept the assistance as long as the current strings attached are in 226 place. 227 228 Commissioner Gunderson referenced the March 5th Worksession at which time the Council 229 proposed the TimeSaver service for two meetings, after which time the service will be re - 230 evaluated. She stated that the current process is not working and the Commission will simply 231 revert back to the old process where they take their own minutes. 232 233 Commissioner Penn stated that as Secretary she has noticed that there are a lot of changes to be 234 made to minutes and questioned how minutes could be posted in draft form as the minutes could 235 include errors. 236 237 Commissioner Trehus called the question. 238 239 Motion passed unanimously. 240 241 Further Discussion: Commissioner Timm asked if the secretary from TimeSaver should be asked 242 to leave at this point. 243 244 Vice Chair Dahl noted that the City has the agreement with TimeSaver and the Charter 245 Commission cannot tell her to leave. She stated that the secretary has scheduled this meeting and 246 believed it would be rude to ask her to leave. 247 248 Commissioner Trehus believed that the Commission should hold a vote that no more than one to 249 two paragraphs of discussion are entered into the minutes and the minutes should be no more 250 than that small amount of discussion and the vote. 251 252 Commissioner Turcotte stated that a motion was made at the July meeting to direct TimeSaver 253 not to attend, but yet the secretary is still here. 254 255 Commissioner Gunderson stated that because the agreement was already made between the City 256 and TimeSaver for two meetings with a total cap of $600 for both invoices. She believed that the 257 service would be left at those two meetings and the agreement would end after this meeting. 258 259 Commissioner Turcotte stated that the Charter Commission presented the request to the City 260 Council for recording services and the Council then changed the proposal and then passed it. 261 262 Commissioner Gunderson stated that her request was for a budget amendment to provide funds 263 for recording services. She stated that it was her understanding that these two meetings would be 264 covered by TimeSaver and then in 2014 a line item would be added to the budget to offset the 265 cost for this service. 266 267 Commissioner Williams stated that it appears strange that the City Council is willing to spend 268 $600 on two meetings for secretarial coverage but are not willing to pay the outstanding legal 269 fees. 6