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Charter Commission meeting April 12, 2012 Page 4 136 137 138 MOTION by Commissioner XX, seconded by Commissioner XX, to 139 NEW BUSINESS 140 141 2011 Annual Letter to the Judge 142 Commissioner Timm proposed a couple of changes. She suggested that Vice Chair Dahl add the 143 number of years she served as Chair to the letter since Judge Hoffman is new and that the word 144 "Judge" be removed from his title in the address portion of the letter. 145 In the Minutes section, Commissioner Gunderson suggested adding since 2010 a Charter 146 Commissioner takes the minutes of the meeting which were previously taken by a legal secretary. 147 Under Charter Business additional text was added: The Commission voted and passed tow 148 amendments to be adopted by ordinance by City Council (as opposed to a public vote). These 149 proposals were not supported by the City Council. 150 Under Commission Activity Commissioner Sutherland offered some editorial changes. She 151 changed the word passed when referring to the Code of Conduct and Conflict of Interest to 152 proposed. 153 A fourth bullet was added as follows: Council referred a proposal to amend the Charter in 154 response to the Federal Mandate granting more time for absentee ballots. However, the Council 155 refused to fund review of the matter by the Commission's attorney so no action has been taken. 156 MOTION by Commissioner Sutherland, seconded by Commissioner Bretoi that the Vice cChair 157 send the letter as amended to the His Honor, Judge Hoffman. 158 The motion passes unanimously. 159 160 History of the 2008 Charter Amendment 161 The City Council notified the Commission in a letter dated March 13, 2012 that the Council has 162 been considering an amendment to The City Charter, Chapter 8 regarding Public Improvements 163 and Special Amendments. The amendment is based on the charter amendment proposal prepared 164 in 2007 by the Citizen's Task Force to Review Charter Provisions Pertaining to Public 165 Improvements (the "Task Force Amendment"). With a number of modifications made by 166 Council a new charter amendment ordinance has been prepared (the "2012 Council 167 Amendment"). On March 12, 2012 the City Council approved the 1st reading of the Amendment, 168 amending Chapter 8 of the City Charter Regarding Public Improvements and Special 169 Assessments. Council has requested that the Commission review the 2012 Council Amendment 170 and respond to the Council within 60 days of the receipt of the letter. The Council understands 171 the Charter Commission may extend the time for review by an additional 90 days (within the 60- 172 day period) if the Commission files with the Council a resolution determining that additional 173 time is needed. 174 Chair Lyden indicated that to meet the time frame there is likely to be a need for an additional 175 meeting within a month. The Council will have a second reading on August 13 as the language 176 has to be submitted for placement on the November ballot by August 24th. Chair Lyden has 177 asked the Community Development Director Michael Grochala to prepare materials that would --� 178 permit a productive discussion of the issues. Commissioner Srorbery ask for clarification on 179 what would be the expected outcome of the review of the additional material requested by Chair 4