04-03-2017 Council Work Session Minutes

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CITY COUNCIL WORK SESSION April 3, 2017 APPROVED 44 with the different bulb. Mr. Rutz added that the product would be industry standard. 45 46 Council Member Rafferty complimented Director DeGardner on bringing the 47 improvement forward. 48 4. Public Safety Department Police Division Vehicle Replacement Policy - 49 Public Safety Director Swenson reviewed the history of council consideration and 50 changes to this proposed policy. At one point the council received a presentation on 51 vehicle leasing. 52 53 Mayor Reinert recalled that the equipment replacement plan is a budget item and 54 therefore was moved to that process. That is now out of this policy. 55 56 Director Swenson explained that the draft policy calls for replaement at five years or 57 90,000 miles. (Mayor Reinert said he thought the figure was 100,000 miles.) Director 58 Swenson reviewed the policy, indicating that the council has the final consideration of 59 retiring a vehicle. The council discussed how to achieve replacement at "a minimum of 60 100,000 or five years". 61 62 Council Member Rafferty remarked that a typical user of a vehicle (not in a fleet) may 63 take it to 200,000 and he thinks the police vehicles are actually built better. It doesn't 64 seem unlikely that a police vehicle could reach 150,000. He thinks the policy can be 65 tweaked and improved still. 66 67 Mayor Reinert asked what would happen if you reached 100,000 at three years? 68 69 Council Member Rafferty suggested that the council should perhaps be making the 70 replacement decision. He noted that the department here isn't getting those kind of 71 numbers at any rate. 72 73 Council Member Maher suggested it isn't unreasonable to expect 100,000 miles on a 74 vehicle but there could be units where it doesn't make sense to bring them that far. 75 76 The mayor added the suggested language "with a goal of having vehicles last five years". 77 78 Council Member Manthey recalled that the Enterprise professionals who gave a leasing 79 presentation to the council had suggested that they wouldn't run cars too long because the 80 value decreases. Council Member Rafferty explained that his research indicates that the 81 value is not an issue — it's very low after fleet use and doesn't change very much between 82 60,000 and 100,000. 83 84 Director Swenson referenced in sections 5 and 6 in the policy. To clarify, he hears the 85 council requesting the language "at least five years and a minimum of 100,000 miles". 86 He added that he would anticipate bringing the question of replacement to the council the 87 year previous to the year replacement cars are actually budgeted and purchased. 2