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CITY COUNCIL WORK SESSION April 3, 2017 <br />APPROVED <br />88 <br />89 Council Member Rafferty reviewed language in the policy regarding purchase <br />90 authorization (through the administrator). He heard that the concept is that it hasn't been <br />91 used in the past but it could have been; Administrator Karlson explained that staff is <br />92 planning to increase the amount of information available to the council for the budget for <br />93 each vehicle (a higher level of detail). <br />94 <br />95 Council Member Rafferty noted procedures — some of those seem to be repetitive as far <br />96 as what's already been stated. Overall, he feels the policy here should indicate in some <br />97 way that this will be respectful of use of the taxpayers funds and, to be clear, it is all <br />98 vehicles, not just the police fleet. He recommends striking the language "based on <br />99 commonly used standards of police vehicles". Karlson suggested also striking "A" from <br />100 that section. <br />101 <br />102 Public Safety Director Swenson indicated that he would be adding consideration of <br />103 approving the policy to the next regular council agenda. <br />104 <br />105 4a, Discussion Regarding Number of Vehicles - Council Member Rafferty <br />106 explained that he's looked at like size cities, and he distributed and reviewed information <br />107 on his findings. The figures indicated in his research document are police vehicles (not <br />108 exclusively patrol cars). Council Member Rafferty suggested that the numbers indicate <br />109 that the City's ratio is high. He wonders if the City really has the right number of <br />110 vehicles. That may be why we don't get to 100,000 miles, because we have a high ratio <br />111 of cars to personnel. Council Member Manthey suggested that he'd like to see the <br />112 information broken down further — how many squad cars. <br />113 5. Charter Commission Request for Additional Funding -Administrator Karlson <br />114 noted the written staff report and request for additional funding. He understands that the <br />115 commission is fairly close to having their amendment ready for submission, having <br />116 received the comments of the city attorney. <br />117 <br />118 Mayor Reinert remarked that funding isn't generally granted by this council without any <br />119 quotes for a defined service. That would be the same treatment for any group or staff. <br />120 It's a matter of the council understanding what is being requested and the cost. <br />121 <br />122 Council Member Maher remarked that the Commission has worked on a small annual <br />123 budget which equates to about three hours of attorney time — not much in the scope of <br />124 that type of work. She expects that the Commission is getting an amendment together so <br />125 they may have timing to consider but she'd also like to see a quote. <br />126 <br />127 Council Member Manthey suggested that he believes the Commission wants its autonomy <br />128 and he respects that. He's not sure where he falls on increasing the budget. <br />129 <br />130 Council Member Maher said she understands that legal fees can be very expensive and if <br />131 it's a year when the Commission wants to send forward an amendment, a request for <br />3 <br />