04-03-2017 Council Work Session Minutes

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CITY COUNCIL WORK SESSION April 3, 2017 APPROVED 132 additional funding is understandable; she would like the additional information though. 133 134 The council concurred that the Commission should come forward with a specific quote in 135 order for the council to consider additional funding. 136 6. 2017 Street Overlay, Under -Seal Process -City Engineer Hankee noted that the 137 City has received bids for this project and they came in favorable to the project estimate. 138 There is additional information included in the staff report on the under -seal process. 139 Since accepting the bid results is an action included for the April loth council meeting, 140 she suggests looking at the under seal element. She explained that the process is being 141 used by some northern communities - it is an application of a chip seal under the 142 pavement to reduce water and reduce reflective cracking. There is more information in 143 the staff report indicating MnDOT's favorable experience with the process. She suggests 144 that it would be a good test case to utilize the process within this overlay project. Ms. 145 Hankee noted that the option to include this recommended process will be part of what 146 comes forward to the council at the next meeting. 147 148 Engineer Hankee also reviewed the recommendation to accept the low bid of North 149 Valley for the 2017 Overlay Project. With the favorable bids, the alternate should also be 150 possible. 151 7. Comprehensive Plan -Community Development Director Grochala noted that 152 the comp plan information provided informs the council on the requirement for a plan 153 update, the history (the City started this process in 1974), the Metropolitan Council role, 154 conformance requirements, the elements included in the plan, and the intent of staging 155 (how the city will grow, when where and why). Staff utilizes the city's comp plan often. 156 He noted that the staff report contains City Planner Larsen's report of the previous year 157 that includes more detailed information on what will be included in the update. The 158 internal team is working on the process already. The council can expect to see a joint 159 meeting with the advisory boards in May. 160 8. Council Updates on Boards/Commissions -Council Member Maher remarked 161 that there have been no meetings (they've been cancelled) but she's received a discovery 162 request related to North Metro TV. 163 9. Monthly Progress Report -Administrator Karlson reviewed the written report 164 and specifically updated the council on the scanning project and the council chambers 165 upgrade project. 166 10. Compensatory Time for Exempt Employees -Council Member Rafferty 167 recalled a previous discussion with the Administrator where this system came up and he 168 has called for additional review. What he didn't understand with the information 169 provided is how the union contract impacts this situation. Also he wonders about the 170 individuals who are included but don't regularly attend meetings. 4