08-14-2017 Council Meeting Minutes

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COUNCIL MINUTES August 14, 2017 APPROVED 135 Grochala reviewed the authorization that would be granted by passage of this resolution. He noted 136 the council's approval of a street reconstruction plan and preliminary authorization for issuance of 137 general obligation bonds. That plan includes West Shadow/LaMotte and a long term phase (not 138 included in this approval). He noted the required waiting period that has closed without receipt of a 139 petition. The procedure of a street reconstruction project was reviewed. This resolution approves a 140 contract for design and delivery of plans and specifications. The next question that comes to the 141 council for a vote would be authorization for easement land acquisition once that need is understood. 142 The next would be approval of the plans and specification with a call for bids and finally execution of 143 a contract for the project. If sewer and water are included, there could be additional actions. There 144 will be separate actions related to the issuance of bonds. He spoke further on soil and water matters 145 that could have an impact on the project. Mr. Grochala noted that at this time WSB and Associates 146 have submitted their proposal to design the plans and specifications. This would begin the process of 147 designing the improvements that would be included in the project. Regarding the schedule, he 148 reported that the council will be kept aware throughout the process and the public will be welcome at 149 any of those updates. There will be a project website that will include up to date information and 150 plans. The culvert replacement element of the project will be bid separately. Projects would 151 commence in spring of 2018 and wrap up about one year later. 152 153 When Council Member Rafferty asked about roadway access for homeowners on West Shadow Lake 154 Drive during culvert replacement, Director Grochala said there are preliminary discussions underway 155 with Anoka County about a temporary access through the golf course. 156 157 Council Member Manthey asked if the 2007 project study will be useful as a new one is developed 158 and Mr. Grochala explained that it was completed by TKDA and data will be utilized as much as 159 possible. 160 161 Community Director Grochala noted communications received from a resident about phasing and 162 separate council approvals. He explained the elements of the project and that the council doesn't 163 typically break apart the actions for consideration. The final design process will include opportunity 164 for full review and discussion. If there is a desire for additional public input, that could be added; 165 ultimately the council controls the process. 166 167 Mayor Reinert noted that this project is 28 years in the making; if it becomes obvious that another 168 meeting is necessary, that will happen. He noted that there have been four feasibility studies and they 169 each cost city funding; he wants staff assurance that this $500,000+ contract will result in the required 170 information. Director Grochala concurred. 171 172 Mayor Reinert asked about the sewer and water element. Mr. Grochala explained that there is already 173 sewer in the LaMotte neighborhood and it will be updated as part of the project. For LaMotte, if 174 water is run in, it would include cooperation with Centerville. There would be discussion and 175 decisions made by the property owners and the improvements would be special assessment driven. 176 For West Shadow Lake Drive, there seems to be demand for sanitary sewer and perhaps some interest 177 on water. There will be an evaluation and a project driven by property owners. That may be a late 178 October, early November discussion. 179