01-11-2007 Charter Packet - Laserfiche WebLink

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Section 6.03. Duties of the Clerk -Administrator. Subdivision 1. The duties of the Clerk-Administ<ator of the municipality shall include the duties of the Clerk in a statutory city. The Clerk -Administrator shall give the required notice of each regular and special election, record the proceedings thereof, notify officials of their elections or appointments to office, certify to the county auditor all appointments and the results of all municipal elections. The Clerk -Administrator shall also have the duties set forth in the following subdivisions: Subdivision 2. The Clerk -Administrator shall keep a minute book noting therein all proceedings of the Council. Subdivision 3. The Clerk -Administrator shall keep an ordinance book in which shall be recorded in their entirety all ordinances passed by the Council. Subdivision 4. The Clerk -Administrator shall keep an account book in which shall be entered all money transactions of the municipality, including the dates and amounts of all receipts, and the person from whom the money was received, and all orders drawn upon the Treasurer with their payee and object. Subdivision 5. Ordinances, resolutions and claims considered by the Council need not be given in full in the minute book if they appear in other permanent records of the Clerk -Administrator, and can be accurately identified from the description given in the minutes. The Clerk -Administrator shall act as the Clerk and bookkeeper of the municipality, shall be the custodian of its seal and records, shall sign its official papers, shall post and publish such notices, ordinances as may be required, and shall perform such other appropriate duties as may be imposed upon by the Council. For certified copies and for filing and entering, when required, papers not relating to municipal business, the Clerk -Administrator shall receive the fees allowed by state law to town clerks; but the Council may require the Clerk -Administrator to pay such fees to the municipal treasury. With the consent of the Council, the Clerk -Administrator may appoint a deputy for whose acts that person shall be responsible and whom may be removed at pleasure. In case of the Clerk -Administrator's absence from the municipality or disability, the Council may appoint a Deputy Clerk -Administrator, if there is none, to serve during such absence or disability. The Deputy may discharge any of the duties of the Clerk -Administrator. Subdivision 6. The Clerk -Administrator shall supervise the administration as provided by this Charter and Council action. Subdivision 7. The Clerk -Administrator shall prepare reports and summaries relating to contemplated municipal projects and/or improvements, and submit them with recommendations, as may be required, to the Council for study and subsequent action. Subdivision 8. The Clerk -Administrator shall prepare an annual fiscal budget and capital improvement plan for submission to the Council. The Clerk -Administrator shall maintain financial guide lines for the municipality within the scope of the approved budget and capital program. City of Mounds View — Home Rule Charter - Page 10 of 21 Revision Date 1/11/07