07-19-2007 Charter Packet - Laserfiche WebLink

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Memorandum To: Caroline Dahl From: Gordon Heitke and Al Rolek Date: July 16, 2007 Re: Charter Commission information request Cc: Charter Commissioners Per your email request of July 15, the expenses paid to date for the City Council's Charter Task Force is $16,567, which includes the costs for legal fees, professional services and consulting staff services. As far as city staff involvement, it was intermittent and did not consume blocks of 3-4 hours at a time. Michael and Gordon were asked to be present for a portion of a couple of meetings which might have been approximately one hour of time each meeting. Outside of that, shorter periods of time was spent on assessment policy questions, etc. for Steve Bubul, liability questions with LMCIT, charter requirements and other data requests from Carl Neu. Staff does not document the internal time expended for non -billable council -assigned projects such as this. Because this is a City Council task force, the costs associated with it are charged to the City Council's department budget. It is anticipated that additional unbilled costs for the task force will be in the $800 — $1,500 range. In terms of future expenditures, none are planned at this time. With the completion of the report, we believe the consulting duties for the task force have been completed and additional costs will not be incurred. While it is unknown whether there will be a question on the ballot, if there is one, we envision the attorney reviewing the ballot language. Regarding any costs associated with communications, this is another unknown as the Council will decide whether there will be any outside costs related to a communication program, if there is a ballot question.