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Charter Commission July 25, 2013 Page 6 _22 Commissioner Turcotte stated that the Charter Commission made the request to the City Council `.23 and it appears the City Council attached conditions and sent TimeSaver without discussion from 224 the Commission. 225 226 Commissioner Gunderson stated that after two years of taking minutes for the meetings herself 227 without TimeSaver present, she made the request to have TimeSaver back. She explained the 228 lengthy process she had to follow in order to take minutes for meetings of the 15 member 229 Commission that were running three hours in length. She explained that this drove her to request 230 an increase in the budget to allow TimeSaver's services, which were consistently denied. She 231 stated that at the February meeting, Mayor Reinert made the offer to have TimeSaver attend and 232 she was very excited at that possibility. She advised of all the information she collected in order 233 to make this a formal request to the Council at the March Worksession, which was pretty warmly 234 received. She believed that at that time, she expressed that the item would need to come back 235 before the Commission for discussion. 236 237 Commissioner Turcotte stated that it was his recollection that the Council asked Commissioner 238 Gunderson if she was authorized to make the decision and she replied in agreement. 239 240 Commissioner Gunderson stated that in the past, TimeSaver would submit a draft copy of the 241 minutes which were posted on the website and then reviewed by the Charter Commission at the 242 next meeting for amendment. She noted that under her recollection, she attended the following Worksession, after she met with the Council, at which time the item was not included on the ?44 agenda. 245 246 Commissioner Turcotte stated that Commissioner Gunderson agreed to the proposal at the 247 Worksession meeting with the Council. 248 249 Commissioner Gunderson stated that it was her understanding that this item would still be 250 discussed. She stated that in regard to her conversations with Chair Lyden, this item was not 251 moving forward. She stated that she had no idea why TimeSaver was present tonight. 252 253 Commissioner Aldentaler left the meeting. 254 255 Chair Lyden reference the comments made at open mic tonight by the Council and asked that the 256 Charter Commission review the letters submitted from the Councilmember and Chair Lyden. He 257 stated it is his decision that the Charter Commission must act on an official basis and can only 258 respond to official requests. He believed that because of the twists that have occurred between 259 the Charter Commission and the City Council, the only way the Commission should work with 260 the Council is only through official responses. 261 262 Commissioner Bartsch questioned who dictated that TimeSaver attend tonight. 263 Commissioner Gunderson noted that Ms. Bartell made the call as confirmed with the City 65 Administrator. ' °66 6