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Charter Commission July 25, 2013 Page 7 n 267 Commissioner Bartsch reviewed the recommendation of the City Administrator to have S.68 TimeSaver to attend two meetings, including a transfer of funds from the contingency fund to the 269 Charter Commission fund. He confirmed that the transfer has not occurred and will not occur 270 until the end of the year. He commented that it is somewhat embarrassing that the representative 271 from TimeSaver is present and taking minutes without authorization for payment. He noted that 272 an estimate of $500 was included for the expenditure but advised that it appears that transfer may 273 not occur until the end of the year. He questioned what would occur in the meantime. He 274 believed that it was unfortunate that this situation occurred and believed that the City 275 Administrator should send a letter apologizing to TimeSaver. 276 277 Chair Lyden read aloud a portion of his letter to Mayor Reinert. 278 279 Commissioner Dahl stated that Chair Lyden spoke with Ms. Bartell and stated that TimeSaver 280 should not attend the meeting. 281 282 Commissioner Bretoi read aloud the language regarding the budget transfer and noted that in the 283 past, the budget expenditures have been highly scrutinized. He believed that the Charter 284 Commission should consider whether they want the expenditure. 285 286 Commissioner Bartsch noted that this item would be reviewed at the end of the year as a budget 287 expenditure for the Charter Commission and believed that the Commission should let this go and '..88 see what happens. He did not believe that language should be passed to the Council to review X89 the expenditure when that expenditure has not been approved. 290 291 Commissioner Dahl stated that it was her understanding that if the Charter Commission does not 292 follow the direction of the Council, they may not pay for the expenditure. She expressed outrage 293 that the draft minutes would be posted prior to approval of the Commission. 294 295 Commissioner Storberg stated that the decision is in the hands of City Hall as to whether to pay 296 for Timesaver's services, as there will only be two more meetings this year. She believed that the 297 Commission should take advantage of the services. 298 299 Commissioner Trehus asked for the City Council direction that was taken at the meeting. 300 301 Ms. Bartell stated that she did not have the full information with her as the item was included on 302 the Consent Agenda. 303 304 Commissioner Trehus stated that the item as proposed included a condition that the draft minutes 305 would need to be posted within 30 days in order for the Council to approve the Timesaver 306 services for two meetings. 307 308 Commissioner Storberg questioned the $500 cap on the Timesaver services. X309 10 Ms. Bartell stated that in her opinion the cost would be estimated. 111 7