10-10-2013 Minutes - Laserfiche WebLink

Home Search

Charter Commission October 10, 2013 Page 6 225 Further discussion: Commissioner Penn noted that TimeSaver has attended the previous meeting 226 and this meeting and may therefore use the funds allotted by the Council. She stated that the 227 Charter Commission does not accept the assistance as long as the current strings attached are in 228 place. 229 230 Commissioner Gunderson referenced the March 5th Worksession at which time the Council 231 proposed the TimeSaver service for two meetings, after which time the service will be re - 232 evaluated. She stated that the current process is not working and the Commission will simply 233 revert back to the old process where they take their own minutes. 234 235 Commissioner Penn stated that as Secretary she has noticed that there are a lot of changes to be 236 made to minutes and questioned how minutes could be posted in draft form as the minutes could 237 include errors. 238 239 Commissioner Trehus called the question. 240 241 Motion passed unanimously. 242 243 Further Discussion: Commissioner Timm asked if the secretary from TimeSaver should be asked 244 to leave at this point. 245 246 Vice Chair Dahl noted that the City has the agreement with TimeSaver and the Charter 247 Commission cannot tell her to leave. She stated that the secretary has scheduled this meeting and 248 believed it would be rude to ask her to leave. 249 250 Commissioner Trehus believed that the Commission should hold a vote that no more than one to 251 two paragraphs of discussion are entered into the minutes and the minutes should be no more 252 than that small amount of discussion and the vote. 253 254 Commissioner Turcotte stated that a motion was made at the July meeting to direct TimeSaver 255 not to attend, but yet the secretary is still here. 256 257 Commissioner Gunderson stated that because the agreement was already made between the City 258 and TimeSaver for two meetings with a total cap of $600 for both invoices. She believed that the 259 service would be left at those two meetings and the agreement would end after this meeting. 260 261 Commissioner Turcotte stated that the Charter Commission presented the request to the City 262 Council for recording services and the Council then changed the proposal and then passed it. 263 264 Commissioner Gunderson stated that her request was for a budget amendment to provide funds 265 for recording services. She stated that it was her understanding that these two meetings would be 266 covered by TimeSaver and then in 2014 a line item would be added to the budget to offset the 267 cost for this service. 268 6