03-28-2016 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION March 7, 2016 DRAFT 6 Mayor Reinert asked staff to keep studying the situation. 224 225 6. 2015 Overlay Project Update – Community Development Director Grochala 226 distributed a map of the project. He recalled that there were some extra funds used to 227 build up the size of the project in 2015. That called for phasing a larger project that 228 could grow or shrink based on bid results. As it turned out bids came in that allowed the 229 entire project. One addition to the project was replacement of culverts. After the project 230 began it was determined that there was an underestimation error for bituminous 231 quantities. That raised the cost of the project and the council decided to proceed at the 232 new cost. He reported that the paving element was completed last fall and the final 233 projected cost is now $1,030,000. He noted the situation where a small portion of Cedar 234 Street not located within Lino Lakes was paved and that the City of Hugo ultimately paid 235 for their portion of the road. Through discussions with WSB, they are offering to cover 236 $30,000 of the project cost and have also covered some additional engineering costs. 237 Also, since there were these issues with the project, the process is being fully reviewed by 238 staff and WSB. 239 240 Mayor Reinert explained that WSB is coming forward with an explanation of a “best 241 value program” that the city could look at for future project contracts. The mayor asked 242 that a review of that process be added to the next work session agenda. 243 244 The council discussed specifically the process that caused an underestimation in 245 quantities and how that can be avoided in the future. They also directed staff to get the 246 contractor out to the area as early as possible to work on outstanding items. 247 248 7. Landscaping Plan for Civic Complex Island – Public Services Director 249 DeGardner recalled that the council has in the past expressed a desire to upgrade the 250 landscaping on the island outside the doors to City Hall and last year saw a plan from 251 local landscaper Mary Schmuland who proposed to volunteer her services in planning and 252 planting. He has touched base with Ms. Schmuland this spring and she is ready and able 253 to start on the project. That would involve him ordering plants very soon. 254 255 Mayor Reinert noted plans to bring a veterans’ memorial to the city and the possibility of 256 using the island as its site. Mr. DeGardner said he personally doesn’t see the island as 257 the best spot for that memorial mainly because of its small size and lack of privacy it 258 would provide to memorial visitors. He would suggest rather the Community Green, 259 Lino Park or the new fire station. 260 261 Mayor Reinert spoke about the memorial project noting that perhaps it could be partially 262 funded from the city’s Closed Bond Fund as a one-time expense. What he would prefer 263 would be city funds that would be matched by the community. 264 265 Council Member Maher suggested that a park would seem an appropriate place because it 266 is a gathering place for visitors. 267 268