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City of Lino Lakes – West Shadow Lake & LaMotte Street & Utility Improvement Projects – Proposal for Final Design August 4, 2017 Page 7 K:\02988-450\Admin\Contract\Final Design - Proposal\2017-07-12 LL Shadow Lks & LaMotte - Proposal for Final Design - Final.docx Alteration, Wetland Alteration, Crossing of Natural and Artificial Conveyance Systems, and Appropriation of Public Waters will apply to this project. This task includes one TEP meeting with the agencies to discuss the projects, and addressing one round of comments from the agencies. Final plan preparation and design review (Jim S): The final plans created in AutoCAD will detail the removals, location and grade of the street and utility improvements, street cross sections, culvert replacement, pedestrian connections, restoration, erosion control, traffic control, and SWPPP documentation. Chapter 429 special assessment & City Charter process (Diane H, Ed Y): This phase of the project will include the necessary steps to assist the City in the special assessment process, including the preparation of the assessment roll, resolutions/public hearing notices in conformance with State Statue Chapter 429. WSB will aid the City in preparation of presentations and information to the City Council and affected property owners at the two public hearings. We can provide the necessary graphics, maps, and presentation materials to be used at each hearing, and the City will conduct the hearings. WSB will assist the City with both public hearings including preparation of presentations and information to the City Council and affected property owners. We can provide the necessary graphics, maps, and presentation materials to be used at each hearing. WSB will work with City staff to develop the required notices and prepare the necessary resolutions, and the City will be responsible for coordinating public notice publications. We are expecting that the City has sample resolutions from past projects that we can utilize to develop the necessary resolutions for this project. WSB will provide the required notice to be sent to property owners for both hearings, and the City will provide the specific information from the assessment role to mail the notices using City stationary. Public involvement and communications plan (Eric Z, Breanne R, Dianne H): The Public Engagement and Communications Plan includes personal contact with the residents of the two neighborhoods through numerous methods. These methods include two neighborhood meetings, a website hosted by WSB, and personal visits to the project sites to provide information to residents considering the change from independent well and septic systems to municipal water and low pressure sewer services. III. Construction Documents & Bidding Process Upon completion of permitting and agency review and approval WSB will develop the final project plans and specifications for both projects separately in preparation for bidding and construction. This task will include an internal QA/QC review of the final plans, final quantities, and specifications. WSB will print, assemble, and submit the final contract documents to the City and request authorization to advertise the project for bidding each project. WSB will receive and respond to bidder inquiries concerning the plans, specifications, and intent of the project. Logs of all inquiries will be kept and maintained to document inquiries. WSB will attend the project bid opening with the City.