08-28-2017 Council Packet - Laserfiche WebLink

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COUNCIL MINUTES August 14, 2017 DRAFT 5 Council Member Kusterman asked if the dollar amount of the proposed contract is not to be 180 exceeded. That was confirmed by staff. Council Member Kusterman remarked that he doesn’t 181 believe that either staff or the council will lose understanding of need for continuing resident 182 participation. 183 184 City Engineer Hankee added that in addition to the city and WSB, there will be involvement of 185 several other agencies and engineering resources in this project. 186 187 Council Member Maher remarked that this is a project that needs to be done. What makes her 188 uncomfortable is the action of entering this contract with WSB for a final design document; she 189 wonders, what if the design isn’t acceptable? Director Grochala explained that staff will be involved 190 in the design process throughout, the council will be updated each month and can review each phase, 191 and there will be base parameters at the onset. On the matter of purchasing property, there can be no 192 offer without council authorization. 193 194 Mike Trehus, 675 Shadow Court, addressed the council. He asked the city engineer how much of the 195 road length will have storm sewer and Ms. Hankee explained two sections that would remain rural. 196 He asked how deep the storm sewer system would go in the north section or how deep it could go. 197 Ms. Hankee remarked that deeper means more cost and less feasible. Mr. Trehus noted that, with 198 storm sewer, there is a .2% grade needed but he may have heard a different incline planned. Ms. 199 Hankee said typically they design to a minimum of half a percent grade. Mr. Trehus asked what 200 criteria will be used in design – he wonders because there is more than one option going forward; 201 what kind of information do they need to do a design? Ms. Hankee said there are different opinions 202 in the neighborhood about what should be done; a main goal is to protect the environment while 203 hearing the needs of the neighborhood. There will be factors that come up in the design process and 204 they will bring them to the neighborhood. 205 206 Mayor Reinert explained the requested action. He thinks some questions are a little early at this 207 point. If there are questions about the ordering of the design, that would be appropriate. 208 209 Mr. Trehus said his concern is about the way things are structured and that it could reach a point 210 where it is too late to change course. There is no decision making past this until the plans and specs 211 go out for bid. 212 213 Mayor Reinert asked about the process and timeline ahead; what would be the date where design 214 comes forward for council consideration? Staff said it would be March 2018. Mayor Reinert 215 indicated that timeframe allows for a lot of conversation, including with Mr. Trehus and other 216 residents, including for design recommendations that are coming forward. 217 218 Mr. Trehus asked the City Engineer if it would be cumbersome to accommodate a preliminary design 219 approval in the process ahead. Mayor Reinert said the city is actually past preliminary design and is 220 looking at forming a final design plan. He wants to give all residents a chance to speak. But tonight 221 the agenda request is before the council and he’d like to stick to that. 222 223