07-11-2016 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION June 27, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : June 27, 2016 4 TIME STARTED : 6:10 p.m. 5 TIME ENDED : 6:30 p.m. 6 MEMBERS PRESENT : Councilmember Rafferty, Kusterman, 7 Manthey and Mayor Reinert 8 MEMBERS ABSENT : Council Member Maher 9 10 Staff members present: City Administrator Jeff Karlson; Finance Director Sarah Cotton; 11 Community Development Director Michael Grochala; Public Safety Director John 12 Swenson; City Planner Katie Larsen; Public Services Director Rick DeGardner; City 13 Clerk Julie Bartell 14 15 1. Discuss Condensing Units Repair/Replacement Options – Public Services 16 Director DeGardner explained that two of the civic complex air conditioning units are 17 facing issues. He distributed a written report outlining the matter. 18 19 Dave Carlson, NAC, and Tim Hillesheim, Public Services Utility Services Supervisor, 20 were present. Mr. Carlson explained that both the public safety department and city hall 21 units are at life expectancy. There have been some recent failures and repairs. The units 22 are running at 50 percent capacity and need substantial repairs. Also they are phasing out 23 certain elements on the equipment and that will cause additional expense as time goes on. 24 It’s a crossroads time to consider replacement or those substantial repairs. Comparisons 25 on price are included in the report distributed to the council, based on current 26 information. 27 28 Mayor Reinert asked what went wrong and when – are the compressors bad on both? 29 Mr. Hillesheim explained that the coils were discovered to be leaking last year. This 30 year, the compressor in the city hall unit would not start and was bypassed. The public 31 safety wing unit is closing in on failure also. There are four total units at the complex 32 and two are hurting. Mr. Hillescheim noted that he believes there is a coil design 33 problem causing problems over the years (from vibration). Mr. Carlson explained that 34 the coil design is upgraded in newer units. He added that he feels it’s pretty fortunate to 35 get twenty years from the units. 36 37 Staff is looking for direction from the council – should they begin a process on 38 replacement of the units. Replacement would involve a six to eight week process in 39 ordering units; if something were to take the equipment down now, it would basically 40 leave that portion of the complex without cooling service. 41 42 Mayor Reinert recommended that the council further discuss the matter at the July work 43 session. The council concurred. 44 45