09-04-2018 Council Work Session Minutes

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CITY COUNCIL WORK SESSION September 4, 2018 APPROVED The council received an update on the status of the City's MSA funding. There is some 47 funding available for new projects. 48 49 The mayor expressed some concern about the City paying for a large project while 50 Hugo's portion is much smaller. He's not convinced this would be the best use of the 51 City's state aid. The mayor suggested discussing the 24t` Street portion first; there may 52 not be a need (except for a quarter mile) to improve Cedar Street right now. He needs to 53 learn more about that section before it makes sense; he is committed to driving to and 54 viewing the area. City Engineer Hankee noted the number of complaints that are 55 received on that roadway and also the idea that improving this roadway would move 56 some of the problem traffic off of Tart Lake Road. 57. 58 Ms. Hankee explained that the next step would be to meet with Hugo staff for more 59 numbers development. Mayor Reinert said he will be looking more closely at the idea; 60 he's also curious about development that could be planned in the area. 61 62 1 ADA Transition Plan — City Engineer Hankee reviewed a PowerPoint 63 presentation including information on: 64 65 - Existence of the ADA and the City's requirement for a transition plan; 66 - The two components are facilities and public right -of --way; 67 - Staff has conducted an inventory and WSB has prepared a transition plan: 68 - The plan mirrors what the city currently requires in development plans; 69 - The plan for infrastructure improvements with estimated costs and a goal; 70 - The estimate is approximately $60,000 per year. 71 72 Ms. Hankee said the plan will be placed on the next council agenda for council 73 consideration of acceptance. Mayor Reinert remarked that it would be appropriate to 74 look for the most important elements and budget for those first. Council Member Maher 75 asked about the cost to the City of preparing the report; Ms. Hankee said the cost was 76 under $5,000. 77 78 4. 2018 Street Reconstruction Project Update —City Engineer Hankee reviewed 79 the written staff report. Bids that were received for both projects were reviewed, 80 including alternates considered for the West Shadow Lake. (WSL) project. She explained 81 the WSL project costs in excess of the City's bond authority and how that could be 82 covered. The maximum assessment amount is also exceeded by the project estimate and 83 possible financing coverage was explained. Staff is requesting council direction on the 84 project funding. 85 86 The council reviewed the proposed sewer extension on a map. 87 88 Council Member Maher asked if anyone is concerned that this project is about $1,000,000 89 more than anticipated (combination of WSL and LaMotte). She noted that her comments 90 aren't intended to infer she doesn't support the project. Mayor Reinert remarked that he