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CITY COUNCIL AGENDA ITEM 513 STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: December 12, 2016 TOPIC: Consider Resolution No. 16-172, Approving Public Works Space Needs Analysis and Existing Facility Audit Proposal VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Services Department is requesting City Council approval to retain CNH Architects, Inc. to conduct a Public Works Space Needs Analysis and Existing Facility Audit. 3ACKGROUND The Public Works Building (located at 1189 Main Street) was built in 1971 and consists primarily of a mechanical area (for fleet and equipment repairs), break room, and office space. A 40' x 80'shed (also built in 1971) provides some storage for vehicles, equipment, and supplies. In 2000, a 60' x 80' shed was built to provide additional indoor storage. A salt storage shed was built in 2013. CNH Architects, Inc. will consider three approaches: 1. Renovate existing building and expand to meet future needs 2. Build a new facility at the existing site 3. Build a facility at the city property at Centerville Road and Birch Street Topics including existing facility conditions, current and future space needs, growth potential for each option, accessibility compliance, energy usage and potential for savings, long-term costs of operation, and capital costs for remodeling/construction will be examined. Mr, Quinn Hutson, Principal Architect with CNH Architects, Inc. will lead and coordinate all members of the design team and be the primary contact throughout the project. He brings extensive experience with city projects, numerous reviews of client and facility needs, and familiarity with the City and staff from past projects with the City of Lino Lakes. RECOMMENDATION Staff recommends the Council accept the CNH Architects, Inc. proposal to conduct a Public Works Space Needs Analysis and Existing Facility Audit for a fixed fee of $11,900 plus reimbursable expenses for printing and mileage. ATTACHMENTS Resolution No. 16-172 Public Works Space Needs Analysis and Existing Facility Audit (Dated Sep. 23, 2016).