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City of Lino Lakes Social Media Policy 2/15/2018 <br /> Page 4 <br />related to City business, a disclaimer similar to the following must be used: “These are my own <br />opinions and do not represent those of the City.” <br /> <br />Occasional access to personal social media websites during work hours is permitted, but <br />employees and agents must adhere to the guidelines outlined in the City’s Computer Use policy <br />and the City’s Respectful Workplace policy. Employees and agents should also review the Data <br />Ownership section of this policy (below). <br /> <br />There may be times when personal use of social media (even if it is off-duty or using the <br />employee’s own equipment) may spill over into the workplace and become the basis for <br />employee coaching or discipline. Examples of situations where this might occur include: <br />• Friendships, dating or romance between co-workers; <br />• Cyber-bullying, stalking or harassment; <br />• Release of confidential or private data (If there are questions about what constitutes <br />confidential or private data, contact the city clerk); <br />• Unlawful activities; <br />• Misuse of city-owned social media; <br />• Inappropriate use of the city’s name, logo, or the employee’s position or title; <br />• Using city-owned equipment or city-time for extensive personal social media use. <br /> <br />Each situation will be evaluated on a case-by-case basis because the laws in this area are <br />complex. If you have any questions about what types of activities might result in discipline, <br />please discuss the type of usage with the human resources manager. <br /> <br />Data Ownership <br />All social media communications or messages composed, sent, or received on city equipment in <br />an official capacity is the property of the City and will be subject to the Minnesota Government <br />Data Practices Act. This law classifies certain information as available to the public upon <br />request. The City of Lino Lakes also maintains the sole property rights to any image, video, or <br />audio captured while a City employee is representing the City in any capacity. <br /> <br />The City retains the right to monitor employee’s social media use on city equipment and will <br />exercise its right as necessary. Users should have no expectation of privacy. Social media is not a <br />secure means of communication. <br /> <br />Policy Violations <br />Violations of the Policy will subject the employee to disciplinary action up to and including <br />discharge from employment. <br /> <br />A councilmember may be censured by a resolution if the council determines that he/she violated <br />this policy.