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Mr. Michael Grochala March 20, 2019 Page 3 K:\02029-870\Admin\Contract\20190318 Design Fee Proposal.docx II. Final Design & Permitting The scope of services for this phase will further the design of the project including the creation of a full set of plans of the proposed improvements and coordination with private utility companies. WSB will assist the City in obtaining approvals from governmental authorities having jurisdiction over the project if it is determined that they are needed including the preparation of permit application(s) and/or approval requests and will assist the City with submitting the applications/approval requests to the appropriate regulatory agencies. a. Private Utility Coordination Private utility coordination will be conducted to ensure that all parties with facilities in the project area are notified of proposed City project improvement, scheduling, proposed private utility installations, and possible impacts. This task includes one coordination meeting with affected utility companies, preparation of meeting minutes, and continued coordination and communications throughout the design process. b. Final Plan Preparation and Design Review The final plans created in AutoCAD will detail the removals, location and grade of the street improvements, street cross sections, culvert replacement as necessary, pedestrian connections, restoration, erosion control, traffic control, and SWPPP documentation. III. Construction Documents & Bidding Process Upon completion of permitting and agency review and approval WSB will develop the final project plans and specifications in preparation for bidding and construction. This task will include an internal QA/QC review of the final plans, final quantities, and specifications. WSB will print, assemble, and submit the final contract documents to the City and request authorization to advertise the project for bidding each project. WSB will receive and respond to bidder inquiries concerning the plans, specifications, and intent of the project. Logs of all inquiries will be kept and maintained to document inquiries. WSB will attend the project bid opening with the City. WSB will review the low bidder’s bid proposal for each project, contractor’s and subcontractor’s personnel proposed for the project and relative experience, quality and availability of equipment, performance on similar projects, references, nature and extent of other similar contracts, whether or not the contractor or subcontractors have ever been denied contract award, and any other information that would affect the ability of the contractor to perform the work. IV. Construction Services Construction Services have not been included with this proposal. A separate proposal will be provided at the request of the City once final plans are completed approved. Proposed Fee A copy of the project task hour budget is attached for your reference. Based on the proposed task hour budget, WSB will complete the scope of work for both projects discussed herein on hourly basis for a not-to-exceed amount of $128,968. Per the Joint Powers Agreement with the City of Hugo, Lino Lakes share would be responsible for approximately 63% of this amount, which is $81,250. The proposed total construction cost with contingency was estimated to be $785,000.