08-12-2019 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION July 29, 2019 DRAFT 2 Police, Capital Outlay – Purchase of computers/equipment for police department was 46 discussed; how equipment is used, where it is used and need for separate account. Staff 47 will continue perform analysis to make sure that copier purchase vs. leasing making 48 sense. 49 50 Fleet, Fuels – Director DeGardner noted his estimate of increased fuel costs in 2020. 51 Council Member Stoesz discussed the possibility of changing to private sources and Mr. 52 DeGardner explained the benefit to the City of utilizing its current private fueling system 53 with the discount it provides; when that system needs replacement, it would be smart to 54 discuss other options. 55 56 Government Buildings – The Mayor noted that costs are decreasing. The city hall 57 complex building has been well managed and staff aspires to continue the good 58 maintenance. 59 60 Council Member Maher asked staff to email her list of the chemicals used in the City’s 61 water and the percentages. All council members will receive the information. 62 63 There was a high level discussion on capital equipment replacement (Pages 74 & 75). 64 Director Swenson said staff is interested in discussing timing of purchases. Currently 65 staff cannot order until bonds are approved by the council and this year and others it has 66 left the City at the back of the line for orders. The proposed process would put the City 67 at the front of the order line by allowing staff to move on the certificates once the council 68 approves the preliminary budget. Mayor Reinert remarked that the timing would still 69 have the ordering begin after the budget drilldown so he’s okay with that change. Ms. 70 Cotton explained that capital equipment certificates have to be tied to actual purchases. 71 72 Also discussed at a high level was the 2019-2020 Utilities Department – CIP Purchases 73 (Page 120). Director DeGardner noted the purchases proposed for 2020 and asked 74 Utilities Supervisor Justin Williams to review them. Based on capital purchases that are 75 planned and scheduled, staff is proposing the possibility of replacing one truck and 76 purchasing the mounted jetter in 2019 when there are no other capital expenditures. 77 Mayor Reinert asked how often the City would use the jetter. Mr. Williams said they 78 would strive to meet an annual goal of about 20 miles (realistically they are getting a lot 79 less than that now) but would also like to have the unit available for emergencies (one 80 incident could conceivably pay for the machine). Council Member Stoesz asked about 81 the benefit of going to a trailer based unit. Mr. Williams said the equipment requested 82 matches the personnel they have that could put it to use. 83 84 Council Member Stoesz asked about the possibility of requiring new home construction 85 to have “smart” water meters that transmit information directly through an antenna (rather 86 than drive-by). Utilities Supervisor Williams explained that technology and the many 87 things that can be done with it but also explained that the City isn’t in a place where it 88 could take advantage of all the technology. Mayor Reinert expressed concern about the 89