12-09-2019 Council Packet - Laserfiche WebLink

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CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee MEETING DATE: December 9, 2019 TOPIC: East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project i. Consider Resolution 19-156, Second Amendment to the Joint Powers Agreement ii. Consider Resolution 19-175, Approve Plans and Specifications and Authorize Advertisement for Bids VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to approve the amendment to the joint powers agreement with the City of Hugo for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project and consider approval of the Plans and Specifications and Advertisement for Bids. BACKGROUND On March 11, 2019, the City Council approved a Joint Powers Agreement (JPA) with the City of Hugo for cost sharing of the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. The project includes paving 24th Avenue/Elmcrest Avenue from Tart Lake Road to the south a distance of 2,300 feet, and East Cedar Street from Otter Lake Road to the east a distance of 2,600 feet. As outlined in the JPA the East Cedar Street improvements are the financial responsibility of the City of Lino Lakes and the 24th Avenue/Elmcrest Avenue improvements are the financial responsibility of the City of Hugo. On June 10, 2019, the City Council ordered the project, approved the plans and specifications and authorized the advertisement for bidding. Bids were received for the project on Thursday, August 15, 2019. A total of four bids were received. The low bid was 23% higher than the engineer’s estimate. On August 19, 2019, the City of Hugo passed a Resolution in support of rejecting bids with the intent to rebid the project for construction in 2020. On August 26, 2019, the City Council passed a Resolution in support of rejecting the bids with the intent to rebid the project for construction in 2020. On September 3, 2019, the City of Hugo approved an Amendment to the Joint Powers Agreement to change the construction schedule from 2019 to 2020. On September 23, 2019, the City of Lino Lakes also approved this Amendment to the Joint Powers Agreement.