10-12-2020 Council Meeting Minutes

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COUNCIL MINUTES APPROVED 83 developed using the Plan data. Ms. Hankee showed a map of the City indicating pavement 84 conditions. She reviewed a history of street maintenance done by the City. Data is used to make 85 recommendations on maintenance going forward. Staff is recommending changing the 86 specifications and maintenance strategies, increasing pavement depth on new construction and 87 eliminating seal coating. 88 Ms. Hankee reviewed the proposed 2021 Street Improvement projects. 89 Councilmember Ruhland noted the thicker roadway recommendation and asked how that will be 90 funded (developers?). Ms. Hankee said it would impact projects going forward. 91 Councilmember Stoesz noted Enid Trail that was recently improved but yet has a lower rating than 92 other older streets. Ms. Hankee will research the question. 93 Councilmember Lyden noted that the citizens of the City clearly care about keeping their roadways 94 maintained. He asked about the involvement of developers in providing the best lasting roadways 95 with their projects. Ms. Hankee explained the standards and improvements proposed that should 96 get the best long term results. Councilmember Lyden noted the high water table in the City, he sees 97 damage done by water on roadways and asked if addressing water in specifications is being done; 98 Ms. Hankee said standards do address the need. 99 Mayor Rafferty asked how the City choses whether or not to install curb and what type. Ms. loo Hankee said it depends on conditions and location; curbs can be triggered by storm water at management needs. l02 Mayor Rafferty noted that there are many needs in the area of street maintenance and he understands 103 that the Pavement Management Plan is the tool used to guide an improvement program. He sees 104 that things are improving but it is expensive work. 105 Councilmember Cavegn asked if the report is available on the website. Ms. Hankee said the 106 Pavement Management Plan is not but will be added; the capital road program is on the website. 107 Councilmember Lyden moved to approve Resolution No. 20-115 as presented. Councilmember 108 Ruhland seconded the motion. Motion carried on a voice vote. 109 Councilmember Ruhland moved to approve Resolution No. 20-116 as presented. Councilmember 110 Stoesz seconded the motion. ill Councilmember Lyden noted the cost of the engineering services contract. The services provided 112 are really dealing with roads that are already in place. He sees there are many layers of 113 management involved. is it possible to have a conversation about saving some of that cost? 114 City Engineer Hankee offered background, including explaining the work required in order to put 115 forward specifications for a bid. While it isn't a design situation, there is much required to put the 116 project forward. She noted design engineering costs in the area of 5-6% compared with industry 117 standards closer to 10%. She also noted that it's important to have the best quality at all levels of 118 the project. 119 Community Development Director Grochala indicated that he's sent cost proposals for engineering 120 services back for a better price. In the case of this contract, he has gotten costs down to under 5% 121 which he feels is pretty good. 1 22 Councilmember Stoesz asked, if there is a design flaw, does the engineering servicer take 123 responsibility for the fix? Community Development Director Grochala said it depends upon the