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<br />WS – Item 1 <br />WORK SESSION STAFF REPORT <br />Work Session Item No. 1 <br /> <br /> <br />Date: April 5, 2021 <br /> <br />To: City Council <br /> <br />From: Hannah Lynch, Finance Director <br /> <br />Re: CIP Software <br /> <br /> <br />Background <br />At the March 1, 2021 Work Session staff identified the need for CIP Software. Easy CIP <br />is the preferred choice since it is a cloud-based application that aims to centralize, <br />facilitate, plan, track, and report to simplify the Capital Improvement Planning (CIP) <br />process. Council members asked for follow-up as to Microsoft Project, free web-based <br />applications, and what other cities use. <br /> <br />Both Microsoft Project and free web-based applications are project management tools, <br />not CIP planning tools. Project management tools are designed to assist a project <br />manager in developing a schedule, assigning resources to tasks, tracking progress, <br />managing the budget, and analyzing workloads. CIP planning tools are designed to assist <br />a government entity in creating a list of capital projects or equipment to be purchased, <br />planning for the financing, providing justification, and incorporating that information into <br />the annual budget. <br /> <br />The following cities responded to an inquiry as to what software they use: <br /> <br />City CIP Software <br />Andover Plan-It <br />Arden Hills Plan-It <br />Eagan Plan-It <br />East Grand Forks Plan-It <br />Eden Prairie Plan-It * <br />Fridley Plan-It <br />Grand Rapids Plan-It <br />Hutchinson Plan-It <br />Minnetonka Plan-It <br />Moorhead Plan-It <br />Otsego Plan-It <br />Owatonna Plan-It <br />St. Louis Park Plan-It