10-10-2002 Charter Minutes - Laserfiche WebLink

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Charter Commission October 10, 2002 DRAFT Page 2 MOTION by Commissioner DeMotts, seconded by Commissioner Bening,to accept the Charter Commission's Annual Report, as presented. Commissioner Trehus asked about the possibility of an emergency meeting before the end of the year and if that should be included in the annual report. Chair Montain stated the annual report could be amended to include any additional information if necessary. MOTION carried unanimously. Chair Montain noted Commissioner Rafferty would forward the annual report to the judge. A copy of the annual report can be found at the end of these minutes. REPORT OF COMMITTEES Five-Year Plan Report(Chair Montain)—Chair Montain advised a memo from the City Administrator was distributed regarding the Five-Year Plan. The memo indicated the Five-Year Plan has been shifted to include years 2003-2007. A public hearing will be held on December 9, 2002. The City is anticipating the Plan will be approved in December. Commissioner S. Lane asked if the Commission could set a date that the Plan has to be completed and approved. Chair Montain stated the Commission has a joint meeting with the Council every year. At each joint meeting,the Commission has emphasized the completion of the Five Year Plan and should continue to do so. Archives Report(Commissioner Rafferty,Dahl and Trehus)—Commissioner Dahl stated she did speak with Rosemary Storeberg regarding the Commission's old files. The files are at City Hall. The committee was not able to set a date to go through the files. The committee will set a date and sort through and file the old records between now and January 2003. Chair Montain stated he hopes the City has documentation for the entire 20 years the Commission has been in effect. Commissioner Dahl stated the committee could contact all of the original members of the Charter Commission to see if they have any old documents. City Clerk Blair stated the City has a new scanner that enables the City to scan everything. Commissioner Trehus asked if the Commission should use some of its budget to off-set the cost of the scanning. 2