10-10-2002 Charter Minutes - Laserfiche WebLink

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Charter Commission October 10, 2002 DRAFT Page 3 City Clerk Blair indicated that might be a possibility depending on how much needs to be scanned. The Historical Society does not have a copy of the Charter on file. The City should submit a copy of the Charter to the Historical Society. Commissioner Dahl advised the City Administrator indicated the road reconstruction project will not be on this year's ballot due to time constraints. Staff will begin working on a referendum in January 2003 to put on next year's ballot. UNFINISHED BUSINESS Proposed Charter Amendments and Action (Commissioner Bening)—Commissioner Bening stated that at the last meeting the Charter voted to change the term Clerk-Treasurer in the Charter. Now the Commission needs to determine if the changes should be forwarded to the Council for action. City Clerk Blair requested a copy of the proposed changes to the Charter. She suggested she and Commissioner Bening work together regarding this issue. Commissioner Bening indicated he will work with the City Clerk and have a draft of the final proposed changes to distributed at the January 2003 meeting. By-Laws (Commissioner Rafferty)—This item was tabled to the January 2003 meeting. Chair Montain advised he will discuss this issue with Commissioner Rafferty before the January meeting. Review City Council Meeting Minutes for Charter Compliance—Chair Montain asked if the Commission had identified any problems with the City Council meeting minutes. The Commission indicated there were no problems identified with the City Council meeting minutes. Meeting Frequency (Commissioner Trehus)—Commissioner Trehus stated he believes the Commission should meet only two times a year, possibly in October and April. The Commission can schedule additional meetings if necessary. The state requires only one meeting per year. The Commission could change the by-laws to meeting two times per year. Commissioner S. Lane stated she is concerned that six months between meetings is just too long. Commissioner Bening stated he sees no problems with meeting four times a year even if some of the meetings go fairly quickly. Chair Montain stated he also believes the Commission should continue to meet four times a year. He indicated that at this time he is reluctant to meet only two times a year but would be willing to revisit this issue at some point in the future. 3