07-08-2004 Charter Minutes - Laserfiche WebLink

Home Search

Charter Commission July 8, 2004 APPROVED Page 4 1 2 Minutes Editing—Chair Trehus reviewed the meeting minute procedure that is currently being 3 utilized. He noted the City Clerk proofreads the minutes and any changes are noted. He 4 indicated he also reviews the minutes and his changes are also noted. 5 6 Commissioner Dahl requested the lines of the minutes be numbered similar to the Council 7 meeting minutes. 8 9 Commissioner Carlson stated he would like to know what is being edited within the meeting 10 minutes. 11 12 City Clerk Blair noted the only changes to the minutes are basically grammar and spelling. The 13 Commission can determine what format the minutes should be in. Chair Trehus has also been 14 reviewing the minutes and all changes are noted with an underline. 15 16 Chair Trehus advised none of the content is being changed. He stated someone else may review 17 the minutes. The Commission can determine the minutes process. 18 19 Commissioner Bor stated the City spends too much time on approving meeting minutes. 20 Minutes need to reflect the intent of the meeting. The process needs to be more efficient. 21 22 Chair Trehus stated any members may call him with concerns about the meeting minutes or 23 anything within the packet prior to the meeting. Officers of the Commission will note their e- 24 mail addresses on the agenda. 25 26 Joint Meeting with City Council(discussion)—Chair Trehus advised the City Administrator 27 has indicated that staff still feels the Charter may need to be modified to get road improvements 28 completed within the City. He stated he does not believe that was the consensus of the 29 Commission at the April meeting with the City Council. 30 31 Commissioner Bor stated there was also discussion about informing residents about road 32 conditions so they can make informed decisions. Information and education needs to be ongoing 33 and prior to referendum votes on street projects. She stated the Charter has not failed. The 34 failure has come from the City and not informing residents. 35 36 Chair Trehus stated the City of Lino Lakes is unique because of the special assessment 37 provisions in the Charter. 38 39 Commissioner Warren stated the Charter Commission should be involved in defining the public 40 improvement construction and financing process. After the Pavement Management Report is 41 complete the report needs to be communicated to residents. After residents are informed, 42 implementation steps can be determined. 43 44 Commissioner Bor stated the Commission needs to communicate to the City Administrator that 45 the City needs to educate and inform residents prior to the next Commission meeting. 4