04-26-2021 Council Work Session Minutes

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CITY COUNCIL WORK SESSION APPROVED CITY OF LINO LAKES 2 MINUTES 3 4 DATE : April 26,2021 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 6:30 p.m. 7 MEMBERS PRESENT : Council Member Stoesz,Lyden,Ruhland, 8 Cavegn and Mayor Rafferty 9 MEMBERS ABSENT : None 10 Staff members present: City Administrator Sarah Cotton; Director of Public Safety John 11 Swenson; City Planner Katie Larsen; City Engineer Diane Hankee; City Clerk Julie 12 Bartell 13 14 1. Communications Coordinator Position—Administrator Cotton reviewed the 15 written report pointing out the council's previous approval of a communications positions 16 within the City's organizational structure,the staff recommendation for a specialist 17 position supervised by the Human Resources Manager, salary range recommendations 18 based on the City's adopted Keystone Job Leveling System. 19 20 Mayor Rafferty asked if the intent is to fund the position for a couple of years from the 21 Communications Fund and Ms. Cotton noted that fund's current balance, annual revenue 22 expectations and her recommendation that the annual funding of this position be covered 23 by the fund in the amount of$40,000. 24 25 Councilmember Cavegn asked if the Human Resources Manager position currently 26 includes the communications function supervision. Ms. Cotton noted the council's 27 previous discussion which pointed to Ms. Sawyer supervising the position; Ms. Sawyer's 28 background includes experience in communications. Councilmember Cavegn asked if 29 Ms. Sawyer would take over functions if the communications position were to become 30 vacant; Ms. Cotton said it would probably be covered by staff as necessary including by 31 administrative staff. 32 33 Councilmember Lyden expressed some concern that the communications position 34 wouldn't be self-managed. Increasing the salary of another position to provide 35 supervision is an added cost. He recalled that this was originally going to be a half time 36 position and that has changed with this recommendation and above that a salary increase 37 is proposed. Ms. Cotton pointed out that the original communications position was 38 anticipated at a higher level than is now being recommended. Councilmember Lyden 39 noted that he doesn't understand the concept of everyone having to report to someone; 40 employees should know their job. 41 42 Mayor Rafferty noted that the Human Resources Manager is being asked to provide 43 additional services. He doesn't see that having the position report to the City 1