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COUNCIL MINUTES FEBRUARY 23, 1998 <br /> added that approval of the interior design contract is appropriate and necessary to the integrity of <br /> the overall project schedule, and that Staff recommended approval for the following reasons: <br /> 1. TLPA's familiarity with the project in that the interiors team has been heavily <br /> involved in the programming and preliminary design. <br /> 2. TLPA has developed and understands the budget for interior design, furniture and <br /> equipment. <br /> 3. TLPA has begun preliminary identification of appropriate furnishings as part of <br /> budget development, identifying State and GSA contracts. <br /> 4. TLPA continually conducts research and is current with the industry. <br /> 5. TLPA's interior group has demonstrated efficiency which should be retained in <br /> order to remain on schedule. <br /> 6. TLPA has already demonstrated its level of commitment to the entire project. <br /> Mr. Wessel stated that TLPA's proposed fee with respect to interior design is $41,800,which <br /> would cover such services as scheduling, program verification, space planning and layouts, <br /> materials, finishes and furniture,preparation of contract documents, bidding/negotiation, cost <br /> estimates, signage, and coordination of installation. <br /> Council Member Bergeson requested clarification that this function was included in the original <br /> budget, to which Mr. Wessel responded in the affirmative. <br /> Council Member Lyden suggested that the City should explore viable means of earning "sweat <br /> equity"with respect to interior design. <br /> Council Member Bergeson pointed out that there are large spaces which should be professionally <br /> designed in order to maintain the desired quality for this facility. <br /> Mr. Wessel reviewed the original budget with respect to "soft costs", adding that TLPA is <br /> prepared to provide maximum quality at a cost well within budget constraints. <br /> Mayor Sullivan recognized Council Member Lyden's concerns, as well as the value of <br /> professional service with regard to the civic complex. <br /> Council Member Neal asked why TLPA, whose bid was not the lowest, was selected over the <br /> other three bidders. Mr. Hawkins explained that with respect to professional services the City is <br /> not required to accept the lowest bid but can select the firm deemed to be most appropriate. <br /> Mayor Sullivan added that TLPA represents the most logical choice due to its involvement with <br /> the project from its inception, and that Council's responsibility is to determine whether or not the <br /> 11 <br />