10/05/1998 Park Board Packet - Laserfiche WebLink

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COUNCIL MINUTES July 27, 1998 Council Member Lyden asked why the bid from Arrow Sprinkler was much lower than the other, bids regarding Fire Protection. Mr. Kronholm explained that the bidding market is a tough market. He believes that Arrow Sprinkler wanted the job very badly. Council Member Dahl questioned the mechanical bids. Mr. Kronholm explained that the entire package had 20 alternates. When bids come in they are reviewed. It is then decided which alternates should be part of the project. This process is a standard part of the bidding process. Council Member Neal stated that there should be no change orders on the project because of the expertise that went into the bidding of the project. Mr. Kronholm stated that they will try to avoid change orders. A& P has guaranteed the budget of$6 million. There is no room for change orders. He stated that if Council want to add something to the project the budget must be increased. Mr. Kronholm thanked Ms. Divine for her time and effort regarding the project. Council Member Bergeson moved to adopt Resolution No. 98 - 114, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 98 - 114 can be found at the end of these minutes. Consideration of Cost Allocation Procedure,Civic Complex-Mr. Wessel explained that as construction progresses on the Civic Complex,the allocation of funds will be needed on a daily basis in order to keep construction running smoothly and on schedule. One method of approval of these changes is to have a Cost Allocation Procedure (CAP) during the construction period whereby an authorized individual can verbally approve small changes that are within the $6 million budget. Ms. Mary Alice Dive, as the project representative, with backup from myself and Mr. John Powell of TKDA, will make the on-site decisions as needed regarding necessary changes to the construction documents. To provide a system of checks and balances,the Council could authorize: * A limitation on the size of a CAP that can be approved without prior Council review. Every CAP item under that authorized amount will be itemized on the next Council disbursement. * If a single CAP exceeds the mount set by the Council, it will be placed on the next Council agenda for approval. * If a change order exceeds the $6 million budget, it will be placed on the next Council agenda for approval. Mr. Wessel noted that the guarantee for the opening of the Early Learning Center has been changed to December 23, 1998, due to delays caused by the storm damage. That date has been accepted by the Centennial School District. Mr. Wessel asked Council to approve the Cost Allocation Procedure. 8