05-10-2021 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : April 26, 2021 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:30 p.m. 6 MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7 Cavegn and Mayor Rafferty 8 MEMBERS ABSENT : None 9 Staff members present: City Administrator Sarah Cotton; Director of Public Safety John 10 Swenson; City Planner Katie Larsen; City Engineer Diane Hankee; City Clerk Julie 11 Bartell 12 13 1. Communications Coordinator Position – Administrator Cotton reviewed the 14 written report pointing out the council’s previous approval of a communications positions 15 within the City’s organizational structure, the staff recommendation for a specialist 16 position supervised by the Human Resources Manager, salary range recommendations 17 based on the City’s adopted Keystone Job Leveling System. 18 19 Mayor Rafferty asked if the intent is to fund the position for a couple of years from the 20 Communications Fund and Ms. Cotton noted that fund’s current balance, annual revenue 21 expectations and her recommendation that the annual funding of this position be covered 22 by the fund in the amount of $40,000. 23 24 Councilmember Cavegn asked if the Human Resources Manager position currently 25 includes the communications function supervision. Ms. Cotton noted the council’s 26 previous discussion which pointed to Ms. Sawyer supervising the position; Ms. Sawyer’s 27 background includes experience in communications. Councilmember Cavegn asked if 28 Ms. Sawyer would take over functions if the communications position were to become 29 vacant; Ms. Cotton said it would probably be covered by staff as necessary including by 30 administrative staff. 31 32 Councilmember Lyden expressed some concern that the communications position 33 wouldn’t be self-managed. Increasing the salary of another position to provide 34 supervision is an added cost. He recalled that this was originally going to be a half time 35 position and that has changed with this recommendation and above that a salary increase 36 is proposed. Ms. Cotton pointed out that the original communications position was 37 anticipated at a higher level than is now being recommended. Councilmember Lyden 38 noted that he doesn’t understand the concept of everyone having to report to someone; 39 employees should know their job. 40 41 Mayor Rafferty noted that the Human Resources Manager is being asked to provide 42 additional services. He doesn’t see that having the position report to the City 43