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CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: March 9, 2020 TOPIC: Consider Resolution No. 20-13, Accepting bids, Awarding a Construction Contract, and Approving the Construction Services Contract, East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council’s consideration to accept bids, award a construction contract, and approve a construction services contract for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. BACKGROUND Last year, the City entered into a Joint Powers Agreement (JPA) with the City of Hugo for cost sharing of the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. The project includes paving 24th Avenue/Elmcrest Avenue from Tart Lake Road to the south a distance of 2,300 feet, and East Cedar Street from Otter Lake Road to the east a distance of 2,600 feet. As outlined in the JPA the East Cedar Street improvements are the financial responsibility of the City of Lino Lakes and the 24th Avenue/Elmcrest Avenue improvements are the financial responsibility of the City of Hugo. On June 10, 2019, the City Council ordered the project, approved the plans and specifications and authorized the advertisement for bidding. Bids were received for the project in August of 2019. Both the City of Hugo and Lino Lakes passed Resolutions to reject bids and amended the JPA to rebid the project early in 2020 for construction in 2020. After the first amendment was passed, the City of Hugo received indications that there may be development interest on a parcel adjacent to Elmcrest Avenue. A bid alternate for the extension of sanitary sewer and watermain was included in the plans through a second amendment to the JPA. The second amendment outlines that associated costs would be the responsibility of the City of Hugo. On December 9, 2019, the City Council authorized the rebidding. Bids were received on Tuesday, January 28, 2020. A total of six bids were received. Below is a table of Grand Total Bids received: