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4 <br /> <br />• Approve overtime; <br />• Assign duties outside an employee’s job description; <br />• Approve leave; <br />• Hire temporary employees for up to 30 days. <br /> <br />12. Produce and maintain a list cell phone and work numbers for all staff in each <br />department to communicate changes in city services and employment <br />conditions. <br /> <br />13. Obtain approval of the City’s Pandemic Response Plan unless otherwise <br />delegated. <br /> <br />14. Communicate the City’s pandemic plan to all employees and key <br />stakeholders. <br />Phase Two: Intermediate to Full Response <br />This phase occurs when the City Administrator and Emergency Management <br />Director conclude that a pandemic threat is more severe throughout the United <br />States and State of Minnesota and requires preparation for the possibility of staff, <br />equipment, and supply shortages. <br />During Phase Two, the City should: <br />1. Implement preventative health measures and pandemic-related employment <br />policies and notify employees they are in effect. <br /> <br />2. Begin planning for the possibility of cancelling city events and/or services. <br /> <br />3. Notify residents, businesses, and other stakeholders of potential cutbacks in <br />city services. <br />Depending on the severity of the outbreak, some of these measures may be <br />implemented gradually or not at all. For example, if few deaths are occurring and <br />the virus is not more deadly or serious than a typical seasonal flu, the City will <br />likely “stand ready” to implement more drastic measures. <br />The City’s management staff and elected officials will seek guidance from <br />appropriate state and federal agencies, such as the Center for Disease Control <br />(CDC), the Minnesota Department of Health, and the Department of Homeland <br />Security to make decisions about full implementation of Phase Two. <br />