04-06-2020 Council work Session Packet

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of the overall budget. Lino Lakes’ current share is 6.15 percent, which would give Lino Lakes seven of 121 total votes if every current member stayed with the group. Lino Lakes is currently the fifth largest member in the consortium behind the Cities of Roseville, Anoka, Oakdale, and North St. Paul. • The Board of Directors would elect an Executive Director, who would be responsible for day-to-day operations and remain accountable to the Board. • The JPA would outline procedures for entities to withdraw from the group, as well as procedures to dissolve the organization. The annual cost of overhead for operating the JPA is estimated at an additional $175,000, which represents a five percent increase for each member if every user group elects to join the JPA. If any of the current members choose to opt out, then the shared cost for remaining members would likely increase. Options for Lino Lakes Lino Lakes basically has three options: 1. Stay with Metro I-Net by entering into the JPA. The City’s 2020 budget for Metro I- Net is $204,058. One of the benefits is that public sector consortiums are not in the business of selling services and products and can focus exclusively on providing support to government entities. 2. Hire one or two IT positions and join another consortium like LOGIS to provide software and support. In order to be able to support a staff of our size, Lino Lakes would likely need two IT positions. A reasonable estimate would be $100,000 (including benefits) for each position. Since we have provided Roseville office space at city hall for two of its employees, we have space for these positions. Since the City does not own any computer equipment, we would have to purchase all the hardware equipment and licenses that are currently utilized through Metro I-Net, including servers, antivirus protection, firewalls, switches, and program licenses such Laserfiche, Microsoft, Abode, Milestone, Arbitrator, etc. Only one other IT joint powers government consortium exists in the metro area. LOGIS (Local Government Information Systems) was founded in the early 1970s by seven suburban cities in Hennepin County, which now has 52 members. Each city in the LOGIS network has its own unique setup. The one common theme is that cities still need to have their own IT staff. LOGIS primarily provides software and support. 3. Become independent and completely outsource IT services. Staff would need to seek bids from private companies, which would include purchasing equipment, computer hardware support, and 24/7 end user support. Other Considerations Other Metro I-Net cities have explored other options as well. We are finding that cities of similar size to Lino Lakes who are with LOGIS or operating independently are paying considerably more for IT services.