08-24-2020 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION DRAFT 6 replacement in 2021. Public Safety Director Swenson added that there will be at least 217 three vehicles evaluated in 2022 and most likely more than that. Further when vehicles are 218 being evaluated they are generally six to nine years old and that’s quite old for an 219 emergency vehicle. Council comments included: generally cars last to 160,000 miles 220 reliably; the warranty for police cars is 100,000 miles; there is time at the front end and 221 back end when the car isn’t actually in use; there was a fleet car in the past that was 222 planned to be sold with 40,000 miles; 21 cars for 27 sworn officers may be too many cars; 223 important to recognize that the taxpayers should be charged fairly recognizing people 224 move in and out. Ms. Cotton noted that vehicle purchase is financed by certificate (the 225 City borrows from itself) and the fluctuation in needs/purchasing makes that a difficult 226 process; if the City were able to fund purchases yearly that would be easier from a 227 financing perspective. Ms. Cotton pointed out that there will be additional needs for fire 228 equipment also, there is no funding planned for that and that will cause fluctuation also. 229 Ms. Cotton suggested an all-vehicle purchasing plan review to find the best process. 230 Director Swenson added that he has reported in the past to the council and explained the 231 department’s needs. Ms. Cotton asked if the council would be comfortable with staff 232 bringing forward a vehicle replacement option for the 2021 budget just for consideration. 233 234 Director Swenson discussed fire apparatus replacement. He reviewed the replacement 235 schedule set forth in the written report. Administrator Cotton noted that the City 236 currently does not have a plan to bond in the future for this type of equipment and bonding 237 is something that must be planned. Councilmember Lyden asked if there are options for 238 recertifying this type of equipment and Director Swenson said there is some language in 239 the regulations regarding that but he noted the age of the equipment that would be 240 replaced and the benefits to purchasing new equipment. Grant funding would always be 241 sought when appropriate. Administrator Cotton noted that there are some remaining 242 funds from the Centennial Fire District split. Ms. Cotton added that a comprehensive 243 review of what is needed and what it will cost and the best way to fund is what staff will 244 provide. 245 246 Councilmember Stoesz asked if staff will be able to separate IT costs in the budget this 247 year. Administrator Cotton explained that there will be a level of information included 248 because she’s asked directors to identify those costs in their individual budgets as much as 249 that is possible. 250 7. Public Purpose Expenditures – Human Resources Manager Bartholomew 251 explained the changes staff is proposing to the policy that guides this area of expenditure 252 of City funds. Clarifying this policy is intended to provide for transparency as well as 253 providing guidance for employees. There is also a change proposed to how the City 254 approaches employee appreciation. Whereas currently employees are recognized with a 255 gift card when they reach milestones in years of services, the change would mean that 256 employees would be recognized instead for excellent service. She feels that employees 257 would prefer to be recognized for their work rather than their years and management 258 would like to have this tool. Ms. Cotton added that she doesn’t see a budget impact for 259 the changes and she explained that the management team has loosely discussed how the 260