12-28-2020 Council Packet - Laserfiche WebLink

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COUNCIL MINUTES DRAFT 5 PUBLIC SERVICES DEPARTMENT REPORT 172 5A) Consider Approval of Resolution No. 20-148, Approving Cleaning Services Contract with 173 Marsden Services – Public Services Director DeGardner reviewed his written report that provides the 174 history of cleaning services contracted for City facilities, the current dissatisfaction with the services 175 provided despite attempts to receive better services, and staff’s recommendation to enter a new 176 contract with Marsden Services. The period of the proposed contract is six months which will allow 177 the City to evaluate Marsden’s services. 178 Councilmember Lyden noted the amount of detail provided by the proposed contractor. If their 179 services are as detailed, there won’t be any more problems. 180 Mayor Rafferty thanked staff for looking for a way to do better. 181 Councilmember Cavegn moved to approve Resolution No. 20-148 as presented. Councilmember 182 Lyden seconded the motion. Motion carried: Yeas, 5; Nays none 183 5B) Consider Approval of Resolution No. 20-150, Authorize the Preparation of Plans and 184 Specs, Hard Court Facility at Birch Street and Centerville Road - Public Services Director 185 DeGardner reviewed his written report requesting council authorization to proceed with planning for 186 the development of certain hard court facilities. Mr. DeGardner reviewed how the work would be 187 funded, an estimated schedule for the project, and the proposed contractor. 188 Councilmember Stoesz asked if there is any coordination with the Emerald Ash Borer program and tree 189 planting for this project. Mr. DeGardner said park staff will handle the tree element. 190 Councilmember Cavegn mentioned his concerns: location (not a large population to serve); taking 191 park dedication funds from a development; and the many needs for existing parks. 192 Councilmember Lyden asked that the matter be tabled: all park needs should be considered in the 193 discussion for funding and more examination of that information is important ; the council must 194 prioritize the needs with all parties including the community. 195 Director DeGardner responded with discussion of facilities that are currently available (hard court), the 196 popularity of pickleball, and the opportunity to serve that area of the city. He also noted the council 197 discussion and designation of funds for the project in 2018. 198 Councilmember Stoesz said he isn’t opposed to having more discussion about parks, however, he has 199 followed this project coming forward. He would like to understand more about cost. He would be in 200 favor at this point because the council will have another opportunity to vote. 201 Director DeGardner remarked that the plans and specifications element is very expensive and he 202 wouldn’t recommend going down that road without certainty of moving forward. 203 Mayor Rafferty recalled discussions about a project and the thought that landscaping could be 204 coordinated with the water tower project. He spoke about the location and that he sees the need for 205 services in the area. He added that park dedication funds from the Stoneybrooke development were 206 used previously for a trail. 207 Director DeGardner said there is certainly potential on this land to incorporate amenities such as 208 playground improvements in the future. This gets a project going but it doesn’t have to be limit ed. 209 Mayor Rafferty suggested that the main mission here is to decide what’s appropriate currently. He is 210 in favor of moving forward to getting things moving. He noted the council’s recent budget decision to 211 move some funds from contingency that will be used for parks. 212