04-11-2022 City Council Packet - Laserfiche WebLink

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SECTION 7: EDUCATION AND EXPENSE REIMBURSEMENT 7.1 Tuition Reimbursement The City provides financial support to employees for educational courses taken at accredited academic institutions to enhance their professional development and to improve their job skills. This policy is an IRS tax-exempt program. Full-time, non -probationary employees are eligible for this program. Eligibility for reimbursement of courses will be based on relevancy to the employee's current position and the availability of budgeted funds. The City may reimburse eligible employees upon presentation of the final grades in accordance with the following schedule: Grade of "A" ..................50% of tuition Grade of `B" ..................50% of tuition Grade of "C.. ..................50% of tuition Grade of "D" ..................0% of tuition Grade of "F" ...................0% of tuition Grade of Pass or Fail .....50% of tuition for "passing" In the event that an eligible employee receives a grade of "incomplete," no refund will be forthcoming until a final grade is earned. When the requisite course is completed and a final grade is issued, the employee will be reimbursed in accordance with the above schedule. A maximum of $2,000 per calendar year will be reimbursed for tuition, books, and student fees. As a condition of this program, the employee must agree to pay back 100% of the amount reimbursed for the 12-month period preceding the employee's termination date if the employee voluntarily resigns with the City of Lino Lakes. Eligible employees who receive assistance from other sources are eligible for reimbursement only if the cost of the tuition exceeds the amount of assistance received. No reimbursement will be made without prior approval from the employee's department director and the City Administrator. 7.2 Travel Reimbursement Employees who are authorized to travel for work -related purposes may be reimbursed for the actual cost of travel, meals, lodging, and other reasonable and necessary expenses. Eligible City employees include regular full-time and part-time employees and elected or appointed officials. It is the City's policy to prepay registration or out-of-state transportation costs whenever possible. A. Approvals and Advances Employees traveling overnight or outside the state must obtain prior approval by the department director, City Administrator, or City Council, whichever is applicable. 33