04-12-2001 Charter Minutes - Laserfiche WebLink

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Charter Commission April 12, 2001 Page 6 UNFINISHED BUSINESS A. 1999 Annual Report (Vice Chair Montain/Secretary Rafferty)—Chair Sullivan noted this document has been on the agenda for quite some time and needs to be accepted. Commissioner Montain stated after acceptance,the Secretary would provide a copy to the judge. Chair Sullivan stated he did remind Commissioner Rafferty to review the requirements of the By-Laws and assured the Commission that he would get that document to the judge. Commissioner Montain read the annual report in full Chair Sullivan requested Commissioner Montain provide copies for the Commissioners in the next meeting packet. Commissioner Montain stated he would do so as well as assure Commissioner Rafferty submits a copy to the judge. MOTION by Chair Sullivan, seconded by Commissioner Zastrow,to accept the 1999 Annual Report. Commissioner Carlson stated he would prefer to wait until it is typed in final form and provided to the Commissioners so they have an opportunity for review. Commissioner Trehus asked Commissioner Carlson if he was present in 1999. Commissioner Carlson stated he was not so he would abstain from the vote, if appropriate. Commissioner S. Lane stated she was also not a Charter Commission member in 1999 and would abstain. Commissioner Bening stated he would also like to see a copy of it prior to adoption. MOTION carried with Commissioner Bening voting no and Commissioners Carlson, Christopherson, and S. Lane abstaining. It was noted that Chair Sullivan had already presented a 2000 annual report which was previously accepted. B. Commission Files/Keys/Cost—Chair Sullivan reported that the file is in place and the officers and City Clerk have keys for it. He advised that the cost authorized on July 13, 2000 was $600 and the actual cost was $538.29. Commissioner S. Lane asked who puts the minutes and documents into the file. Chair Sullivan advised it is the responsibility of the Secretary and at the end of his term he will assure the documents are filed. Commissioner Trehus asked how far back the documents go. Commissioner Montain estimated they go back to 1993 or 1994. He explained the practice during the first ten years was for the 6