04-12-2001 Charter Minutes - Laserfiche WebLink

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Charter Commission April 12, 2001 Page 7 Chair or Secretary to keep the files at their home. He stated Commissioner Rafferty indicated he would contact the past Secretary to obtain those files. However,he is unsure if that will be the full documentation of the Charter Commission. Commissioner Trehus suggested that further work be done to try to obtain all the past Charter files. Chair Sullivan stated Commissioner Rafferty is committed to obtaining as many past records as possible. Commissioner G. Lane asked that this item be placed on the next meeting so Commissioner Rafferty can provide a report on his efforts to create a full archive of Charter documents. C. Review City Council Meeting Minutes for Charter Compliance,November 13, November 27,and December 18,2000; January 8,January 22,February 12,2001—Chair Sullivan noted he added the City Council meeting minutes November 13 and 27, 2000. He explained the Council minutes came out as a separate mailing and he noticed the November minutes were missing. Now those two sets of minutes have been included in the final meeting packet. Chair Sullivan reviewed that it was previously agreed that the Charter Commission would review, not approve the Council meeting minutes. He asked the Commissioners if anyone objected to accepting the six sets of meeting minutes. The Commission agreed there were no problems with the referenced Council meeting minutes. D. Charter Commission Membership List/Research Commissioner Terms (Secretary Rafferty)—Commissioner G. Lane noted a Commissioner has resigned and asked if Carol Kenfield can be reappointed to the Charter Commission. He noted that Ms. Kenfield was a member previously and asked if there is a more expedient process than waiting for the judge. Commissioner Montain stated there is no other process available. Commissioner DeMotts noted Ms. Kenfield would have to reapply to fulfill the term of Tim Rehbine. Chair Sullivan stated he talked with Commissioner Rafferty,who did some research on Commissioner terms. He noted the information provided by Commissioner Rafferty and answer related to Commissioner Dahl's term. Chair Sullivan stated a question was also raised about his term so he reviewed the terms of his appointment and provided that information to Commissioner Rafferty. He explained that more discussion will have to occur related to his term. Chair Sullivan stated the key issue is that a Commissioner who has served more than half a term is considered to have served a full term. Commissioner Montain explained that the appointment is for 16 meetings (4/year for 4 years). A Commissioner who attends eight meetings could be reappointed for a full term. However, a Commissioner fulfilling part of a term that is more than one-half of the appointment(9 meetings) cannot be reappointed to a second full term. 7